Office of the Registrar

West Chester University

Contact Info
Kershner Student Service Center
25 University Avenue
West Chester, PA, 19383
Phone: 610-436-3541
Fax: 610-436-2370
Email: registrar@wcupa.edu


Refund Policy

Please consult the Academic Calendar for add/drop deadlines each semester. During the open enrollment period, if students drop classes which results in a change to their bill, refunds will be processed automatically by the Office of the Bursar. Students can contact the Office of the Bursar for information about when a refund will be generated.

After the drop/add deadline each semester, the below refund schedule goes into affect. Refunds are automatic according to the below schedule.

Tuition and General Fee Refunds

Full refunds for tuition and the general fee are available only through the eighth calendar day that the University is in session. After that, tuition and the general fee are refunded according to the schedule below. These percentages apply to the total tuition bill, not to partial tuition payments. Questions about this, as well as when students will receive their refund, should be directed to the Office of the Bursar.

  • If you withdraw during
  • Through 8th calendar day of semester
  • 2nd week of semester
  • 3rd week of semester
  • 4th week of semester
  • 5th week of semester
  • 6th week of semester and after
  • Receive tuition and general fees refund
  • 100% tuition
  • 80%
  • 60%
  • 50%
  • 40%
  • No refund

Appeals

  • Any appeals concerning the refund policy for tuition and the general fee are made to the Office of the Registrar.
  • Appeals concerning the Housing or Meal Fee are made to the Office of Residence Life and Housing Services.
  • Further appeals, if necessary, may be made to the Appeals Committee.

Individual fees will be refunded according to the policies described below.

No refund will be given if the student:

  1. drops a course but retains full-time status
  2. reduces his/her credit load after the end of the drop period but retains part-time status
  3. owes the University money.

Technology Tuition Fee - only refundable in full if the student drops all courses by the end of the drop period, which is through the eighth calendar day of the semester. This fee will not be refunded partially or in full for any courses dropped after the eighth calendar day.

Housing Fee (University-owned housing) - in full prior to the first day of the semester. After the first day of the semester, prorated refunds are made on an individual basis through the Office of Residence Life and Housing Services.

Meal Fee - in full prior to the first day of the semester. After the first day of the semester, prorated refunds are made on an individual basis through the Office of Residence Life and Housing Services for resident students, and through the Office of the Bursar for commuter students.