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Word 2010

Screen Attributes
The Ribbon Bar
Quick Access Bar
Mini Toolbar

Editing Text
Cut, Copy & Paste
Format Painter
Default Font and Line Spacing

New Features
Word Options
SmartArt
Contextual Tabs

Options
Insert a Page Break
Create a Mail Merge
Microsoft Office 2007 Add-ons


File
Retrieve a File
Print a Document
Recent Documents


What is the Ribbon Bar ?

The Ribbon is a new feature for Microsoft Word 2010 that includes the most popular commands in the forefront of the screen. The Ribbon consists of Tabs and Groups which help to organize Word’s features. To minimize the Ribbon, double-click on the active tab.

Note: You can also navigate through The Ribbon using your Mouse Wheel. To do so, point to the ribbon and spin the wheel towards you to select the tab to the right of the active tab; spin the wheel away from you to select the tab to the left of the active tab.

Tabs: There are a total of seven tabs available in Word 2010. Each tab represents a specific activity.

Groups: Under each tab, there are also several groups which group formatting options.

Text Formatting Options

                

What is the Quick Access Toolbar?

The Quick Access Toolbar contains buttons that are used frequently, such as Save, Undo and Repeat.

 

quick access toolbar

What is the Mini Toolbar?

This toolbar includes formatting commands that allow the user to quickly change font format.

To access the Mini Toolbar, first select your text and then position the arrow pointer over the selected text. The Mini Toolbar will appear above the selected text in a faded fashion, and will become solid when you point at the toolbar. Any of the formatting options can be selected by clicking on the available buttons. If you are not a fan of the mini toolbar appearing, turn it off through Word Options. Click the Office Button to view the drop down menu. At the bottom of the drop down menu, you will find Word Options. In Word Options, Popular should be highlighted. The first checked box, Show Mini Toolbar on selection, is checked. Simply uncheck the box to disable this feature and then hit OK.

mini toolbar

How do I cut, copy and paste in Word 2010?

Copying and Pasting text:
Select (highlight) text.
To copy the text, click on the  (copy) icon from the Clipboard group under the “Home” tab to copy your selection.

Reposition the cursor to where you wish to insert text.
Click on the  (paste) icon from the Clipboard group under the “Home” tab to paste your selection.

Moving (Cutting) text:
Select (highlight) text.
To move text, click on the (cut) icon from the Clipboard group under the “Home” tab to cut your selection.
Reposition the cursor to where you wish to move the text.
Click on the   (paste) icon from the Clipboard group under the “Home” tab to paste your selection.

Hint:  You can also select Cut, Copy and Paste by right clicking on the highlighted text.

How do I use the Format Painter in Word 2010?

Select the text that has the formatting you want to copy.

Click Format Painter: format painter icon
Select the text where you want to apply the formatting.

How do I change default line spacing and font in Word 2010?

Line Spacing

On the Home tab, find the paragraph group. Click the Dialog Box next to Paragraph. In the box that appears, select a type of line spacing. In the bottom of this box, click Default. In the second box that appears, which is making you aware of the changes you are about to make, click Yes to finish.

Font

On the Home tab, find the Font group. Click the Dialog Box next to Font. In the box that appears, select a type of font. In the bottom of this box, click Default. In the second box that appears, which is making you aware of the changes you are about to make, click Yes to finish.

 

How do I retrieve a file in Word 2010?

Click the File tab in the upper left corner of the window.
Select the Open folder from the drop down menu.

 

How do I print a document in Word 2010?

Click the File tab in the upper left corner of the window.
Select the Print from the drop down menu.
Various options will be shown to the right, such as number of copies, orientation, and margin measurements.

print button

 

How do I access Recent Documents in Word 2010?

In Office 2010, you can now have up to 50 Recent Documents. The Recent Documents space is much larger and easy to navigate, and allows you to pin oft-used documents in place for future reference. To do so, notice the gray push pin that appears next to all the documents. To actually pin a document, all that needs to be done is one click of the gray push pin. Then, a green push pin will appear, meaning that you have pinned that document. Below is an example:

recent documents screen

What is Word Options?

Click the Office button at the top-left of Microsoft Word.

Click Word Options at the bottom-right of the menu.

The Word Options dialog appears, allowing you to configure the following groups of options by clicking on categories in the left pane: General, Display, Proofing, Save, Advanced, Customize, Add-Ins, Trust Center or Resources.

Word Options window

 

What is SmartArt?

SmartArt is new to Microsoft Office Word, and allows users to create and organize information graphically. The application can be found under the “Insert” Tab and in the “Illustrations” group. After clicking on the “SmartArt” command, users can select the desired diagram. SmartArt graphics range from Organizational Charts, Cycle Diagrams, Pyramid Diagrams and Venn Diagrams.

smart art window

What are Contextual Tabs?

Whenever a person selects or inserts an object, the Contextual Tabs for modifying that object (such as pictures, tables, text boxes and charts) appear in the Ribbon. For example, the image below shows the Picture Tools Contextual Tab that appears when a picture is selected.

contextual tab

 

How do I insert a Page Break ?

Go to the Insert Tab and click on Page Break.

page break button

Hint:  You can hit Ctrl + Enter from the Keyboard to enter in a page break.

How do create a Mail Merge?

To start the Mail Merge in the new Word 2010, click on the Mailings tab.

When you click on the arrow beside Start Mail Merge, a drop-down list appears.  Select the last option, “Step by Step Mail Merge Wizard.”

This brings up the Mail Merge task pane. Select Letters (or whatever type you want) as the type of document and then click on the “Next: Starting document” link at the bottom of the task pane to go to the next step to select your starting document.

mail merge button

 

Microsoft Office 2007 Add-ons

(Add-ons extend the capabilities of your programs)

Download the Microsoft Office 2007 Save as PDF Add-on
Once installed use the Save as PDF option.

1. Click on the Office Button officebutton
2. Select Save As - PDF