College of Education

West Chester University

251 Francis Harvey Green Library
West Chester University
West Chester, PA, 19383
Call: 610-436-0042
Fax: 610-436-2874

The State of Pennsylvania requires that all persons who interact with students in schools must have the following clearances for their field courses

Spring 2015 Clearance Scanning DATES/TIMES/LOCATIONS


TB Testing


TB Tests - TB sample clearance 1, TB sample clearance 2

TB Test must be within 3 months prior to the first field class. If you currently have a TB test that is less than a year from the given date, please contact 610-436-0042.

EGP Majors ONLY:

Repeat TB test every 2 years

All Others:

No retest is needed until applying for student teaching except in rare cases

The test can be administered by your primary care physician or Student Health Services, Commonwealth Hall, ground floor, on specified dates or by appointment, check with Student Health Services at (610) 436–2509, or email: Cost: $34 with charge applied to student account.

TB Testing can also be obtained at The Occupational Health Center, 915 Old Fern Hill Road, Building A, Suite 3, West Chester, PA 19380, (610) 738–2450, no appointment necessary. Minimum 30 minute wait.  Hours: 7:30 – 5:00. Cost: $21 cash or check. No testing on Thursdays. Many drug stores have clinics that can administer a TB test.

You can use the attached form to report the results of your TB test or a letter from your doctor including the date the test was read and the test results. Note your immunization record is not acceptable as proof of the test.

Note: Some school districts hosting early field students and student teachers require a TB test issued within the year they begin their school district assignment.  School district requirements take precedence over University policy.  Never retest until one year after the "date read" of previous TB reports.


PA Criminal Record Check


PA Criminal Record Check sample clearance

PA Criminal Record Check This clearance is mandatory for all field experience students and student teachers.  This clearance is good for ONE YEAR from the date of issue. Cost is $10. This clearance can easily be completed online at and paid with a credit card. Make sure you print the certificate and not just the receipt! You also can apply by mailing the form found at: :



PA Child Abuse History Clearance


Child Abuse sample clearance

PA Child Abuse History Clearance: This clearance is mandatory for all field experience students and student teachers.  This clearance is good for ONE YEAR from the date of issue.  NOTE: The processing time for this clearance can take up to six (6) weeks.Cost is a $10 money order payable to Department of Public Welfare. Clearance request and money order must be mailed to the Department of Public Welfare. CASH and PERSONAL CHECKS ARE NOT ACCEPTED. Please photocopy your money order and request form and retain for your records. The request form can be found at:

You may call: 717-783-6211 to check on your application. The office is open 9-11 a.m. and 1-4 p.m.

If you are enrolled in a Spring 2015 field course, and you have not applied for this clearance by DEC. 15, 2014, it can be processed while you wait in Harrisburg.


FBI Fingerprinting Background Check


FBI Fingerprinting sample clearance

FBI Fingerprinting Background Check (Fingerprinting must be completed in PA) This clearance is good for ONE YEAR from the date of issue. Before visiting one of the PA fingerprinting sites, register online here using debit/credit card or by phone, payment accepted at site using a money order or cashiers check payable to "Cogent Systems."   Your registration must be completed through Cogent System's PDE registration page and your resulting registration number MUST begin with "PAE."  The fee for the fingerprinting service is $28.75.This includes an unofficial copy of the results automatically mailed to each applicant. It is this copy that you bring to the scanning station. If you don't receive the report within 3 weeks after getting your fingerprints, call, 888-439-2486, to check on your application. They will not send the report after 30 days. The office is open 9-11 a.m. and 1-4 p.m.


Health Assessment Form-This form is for course EGP322 Pre-K Methods & Field Experiences ONLY
Instructions to Complete Clearance Forms

Attention: Employed School Professionals

Employed school professionals are approved for one semester only when background clearances and a TB test are submitted from the school district’s Human Resources (HR) Department accompanied by a letter or email stating the employee has permission to complete field work in the school district of employment. The HR Department must fax this letter on letterhead OR email with school district staff member’s signature block stating that the field work will be done in the school district of employment.  If the field work is going to be completed outside of the school district the clearances must be current, i.e., within one year from the date of issue. For additional semesters, if there are no changes in employment or clearances, employed professionals can submit this form only indicating his or her intentions for field work.  

Please note: the employed professional cannot bring in the letter and clearances from the school district. It must be faxed to 610-436-2874 OR scanned and emailed directly from the HR department to:

Attention: Out-of-State students ONLY

Follow these instructions, if you are not able to get to an FBI/Cogent scanning station in Pennsylvania.

Points to Remember

At present, we are only scanning clearances for candidates enrolled in educator preparation programs.

Keep the originals of your clearances accessible. You may be asked at any time by staff in schools and school districts to produce original clearances.

University policy (here) allows for candidates to be removed from field courses if they have not provided clearances for scanning and examination before the beginning of the fourth day of the fall or spring semester. Please be sure to get your clearances scanned before the fourth day of the fall or spring semester in which you will complete a field experience, practicum, or internship, or you will be dropped from the course.

In the event you have arrests or convictions on any clearance document, you are required to make an appointment with the Associate Dean for Curriculum and Accreditation in the College of Education to discuss university policy concerning continuation in teacher education and take steps to be cleared for field experiences.  You should not report to any field experience site without clearance.