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Graduate Studies

FAQ

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Graduate Studies

Address:
McKelvie Hall
102 West Rosedale Avenue
West Chester, PA 19383


Phone: 610-436-2943
Fax: 610-436-2763
Email: gradstudy@wcupa.edu


Hours: Monday - Friday 8:00am - 4:30pm


Graduate Assistantships Information
Email: gradassistantships@wcupa.edu


Additional Contact Information

Graduate Assistantships

A graduate assistantship is an opportunity to work on campus in a research or service-oriented capacity in order to gain valuable work experience in higher education or an academic field and earn a tuition waiver and stipend.

Prospective GAs

Who is eligible for a graduate assistantship?

Graduate students matriculated in degree-seeking programs are eligible. They must maintain a GPA of 3.0 in their graduate programs

How do I apply for a graduate assistantship?

Answer “Yes” to the question on the graduate admission application about being interested in a graduate assistantship. This will place your name on a list of students from which academic departments will hire their graduate assistants. Due to the nature of the work, most academic departments hire students from their programs to be graduate assistants. Please note that academic departments may require the completion of additional steps to apply. Please contact the graduate coordinator of your program for more information.

Where can I find graduate assistantships that are currently available?

Available graduate assistantship positions are now being posted on the Twardowski Career Development Center’s website. On the left hand side, select "Graduate Assistantship" under catergory and then press the search button to review. Positions will be posted as they become available.

When are graduate assistants hired?

Most graduate assistants are hired in the fall semester for the academic year (fall and spring semesters). There are typically some positions available in the spring semester, but there are far fewer than for fall. The hiring cycle for fall semesters will commence during the previous spring semester and into the summer until all positions are filled.

How many hours are graduate assistants required to work, and how are they compensated?

Credits Awarded (per semester) Hours Required (per week) Stipend Amount (per semester)
3 5 625
6 10 1250
9 15 1875
12 20 2500

Newly Hired GAs

As a an international student, are there additional hiring steps I need to complete?

Yes. International students must contact the Center for International Programs for instructions before beginning the hiring process.

I have been selected to be a graduate assistant. What do I need to do?

There are several steps to complete the hiring process

  1. After you have been selected, you will be sent a contract by the graduate assistant coordinator. You must read the entire contract thoroughly, initial the first page, sign the second page, and return the contract to gradassistantships@wcupa.edu by the due date noted in the contract.
  2. Go to the Payroll Office on campus located at 201 Carter Drive (off of Matlack Street) with your government-issued photo identification and Social Security card to fill out the new-hire paperwork.IMPORTANT: Graduate assistants cannot begin working until this step has been completed.
  3. Complete the required employment clearances. You will be contacted by the Office of Human Resources to complete the required employment clearances. These clearances require several steps, including fingerprinting, and ALL steps must be completed within 90 days. Failure to complete the clearances within 90 days will result in the revocation of your graduate assistantship.

Is there a maximum number of hours a graduate assistant can work on campus per week?

Yes. Graduate assistants can work up to 20 hours per week when combining all forms of student employment.

Do I have to pay student fees as a graduate assistant?

Yes. The tuition waiver does NOT cover student fees. Graduate assistants must pay all student fees. Payment must be made by the due date listed on your WCU bill. The tuition waiver will not be applied to your balance until payment has been made. Nonpayment could result in your classes being cancelled.

Current GAs

Are graduate assistants required to submit timesheets to get paid?

No, graduate assistants are not required to submit timesheets either to the Office of Human Resources or to the Office of Graduate Studies. However, it is strongly recommended that graduate assistants maintain a written, signed log of all hours worked with their supervisors in case any discrepancies arise.

When do graduate assistants get paid?

Graduate assistants are paid their stipends divided into eight (8) installments in accordance with the WCU’s pay schedule. The pay dates for spring are:

Spring 2017 Pay Dates

(along with corresponding work weeks)

  • February 17 - for pay period ending February 3
  • March 3 - for pay period ending February 17
  • March 17 - for pay period ending March 3
  • March 31 - for pay period ending March 17
  • April 14 - for pay period ending March 31
  • April 28 - for pay period ending April 14
  • May 12 - for pay period ending April 28
  • May 26 - for pay period ending May 12

Are graduate assistants required to work when the University is closed?

Graduate Assistants are NOT REQUIRED to work during University authorized breaks/days off (i.e. fall/spring break) unless the job description provided by the hiring department specifically indicates this as a stipulation. .

Do graduate assistants have to make up hours when the University closes due to inclement weather?

Graduate Assistants are also NOT REQUIRED to make up work hours when the University closes due to inclement weather.

Are graduate assistants required to work during the week of final exams?

Yes, graduate assistants are required to work during the week of final exams, unless an alternate agreement is reached with the immediate supervisor.

I am unable to work all of my assigned hours in a week. What do I do?

Graduate assistants are employees of the university and are required to work all scheduled hours. Graduate assistants must notify their supervisors of any absences in advance and must make up any missed hours. Not reporting to your shift without notice is unacceptable and will be subject to review by the Office of Human Resources.

Can I withdraw from classes while I am a graduate assistant?

Graduate assistants must be actively enrolled in the number of credits covered by their graduate assistantship contract. For example, students with 6 credit graduate assistantships must remain actively enrolled in 6 credits for the full term of the contract.

If you need to withdraw from a class that would take you below the credits required by your contract, please contact gradassistantships@wcupa.edu from your WCU e-mail account before submitting a course withdrawal form. If you need to withdraw from the University, please contact gradassistatnships@wcupa.edu before submitting a term withdrawal form. Please note that withdrawing could result in a financial penalty up to and including the full tuition cost of the tuition waiver.

Faculty/Staff

To hire a graduate assistant, please submit the Request to Hire form through SharePoint.. Additional information will be added soon!