Accounts Payable

201 Carter Drive, Suite 200
West Chester, PA 19383

Get More Information

Allowable and Reimbursible Expense Matrix

Type of Expense

Allowable / Reimbursable Expense

Airfare

Yes

Rental Car

Yes

Train Fare

Yes

Bus Fare

Yes

Tolls

Yes

Parking

Yes

Fuel

Yes

Mileage

Yes – See Travel Guidelines

Lodging

Yes – See Travel Guidelines

Meals

Yes – See Travel Guidelines

Incidental Business Expense

Yes – See Travel Guidelines

Conference / Registration Fees

Yes

Reference Materials – available only at conference

Yes

Business Meeting Expense

No - See also Purchasing Card or Purchasing

Movie Rental

No

Personal phone

No

Safe Fees

No

Alcohol

No

Spouse Registration Fee

No

Spouse Hotel

No

Spouse Meals

No

Laundry or dry cleaning, stay > 5 days

Yes- See Travel Guidelines

Gifts and Souvenirs

No

Professional development and credit-bearing courses , non-conference/seminar

No

Traffic/Parking -Fines, violations- irrespective of vehicle used

No

Student Trip

No

** These expenses are reimbursable whether the Employee uses a University provided Travel Card or a personal credit card.

 

Updated: September, 2015