Finance and Business Services
201 Carter Drive, Suite 200
West Chester, PA 19383
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Travel Questions and Answers
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+ Do I have to fill out and submit an advance travel authorization form every time I travel?
At this time, Accounts Payable only requires an advance travel authorization form on file for foreign travel (all travel outside the contiguous United States). However, an advance travel authorization should be completed for each trip made and it should be maintained in your department.
+ Are receipts required for all travel expenses?
Receipts are required for all miscellaneous expenses over $35. Itemized receipts are required for all meals being claimed, lodging, and transportation expense. Receipts must show the method of payment. If the method of payment does not appear on the receipt, a copy of the debit/credit card statement showing the charge, or a copy of individual’s cancelled check (front and back) can be used to supplement the receipt.
+ What form do I use for travel reimbursements?
All reimbursements related to travel should be submitted on a travel expense voucher. This includes conference registrations, and meals at business meetings. Reimbursements to employees for non-travel items should be placed on a payment request form. An example would be course fees.
+ What is the mileage reimbursement rate?
The rate of reimbursement for mileage changes annually. Please use the PASSHE website for the most current rate.
+ What is the per diem rate for _________?
Per Diems vary based on location. Please see the GSA webpage for the most current rates. Please do not refer to the Meals and Incidential Expenses Breakdown section of this website as it does not apply to West Chester University travel.
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- 700 South High St, West Chester, PA 19383
- 610-436-1000
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