College of Education
West Chester University
251 Francis Harvey Green Library
West Chester University
West Chester, PA, 19383
The State of Pennsylvania requires that all persons who interact with students in schools must have the following clearances for their field courses. Clearances are good for one year and CANNOT expire during a semester. Clearances are mandatory for all field classes and student teachers.
TB Test must be within 3 months prior to the first field class. If you currently have a TB test that is less than a year from the given date, please contact 610-436-0042.
EGP Majors ONLY:
Repeat TB test every 2 years
No retest is needed until applying for student teaching except in rare cases
The test can be administered by your primary care physician or Student Health Services, Commonwealth Hall, ground floor, on specified dates or by appointment, check with Student Health Services at (610) 436–2509, or email: email@example.com. Cost: $34 with charge applied to student account.
TB Testing can also be obtained at The Occupational Health Center, 915 Old Fern Hill Road, Building A, Suite 3, West Chester, PA 19380, (610) 738–2450, no appointment necessary. Minimum 30 minute wait. Hours: 7:30 – 5:00. Cost: $21 cash or check. No testing on Thursdays. Many drug stores have clinics that can administer a TB test.
You can use the attached form to report the results of your TB test or a letter from your doctor including the date the test was read and the test results. Your immunization record is NOT acceptable as proof of the test.
Note: Some school districts hosting early field students and student teachers require a TB test issued within the year they begin their school district assignment. School district requirements take precedence over University policy. Never retest until one year after the "date read" of previous TB reports.
PA Criminal Record Check Cost is $10. Completed online at https://epatch.state.pa.us/ and paid with a credit card. Important: print the certificate and not just the receipt! You also can apply by mailing the form found at: : http://www.dpw.state.pa.us/Resources/Documents/Pdf/FillInForms/statepolice-bkgd.pdf
Child Abuse sample clearance (previous tan version & gray version are acceptable)
PA Child Abuse History Clearance: Applications are submitted online with credit/debit card payment or by submitting a paper application with a money order by mail.
Online: Child Abuse History Clearance electronic submission: https://www.compass.state.pa.us/CWIS
Cost: $10 by credit/debit
Cost: $10 money order (& fee for money order) with the paper application. Clearance request and money order must be mailed to the Department of Human Services. CASH and PERSONAL CHECKS ARE NOT ACCEPTED. Please photocopy your money order and application form and retain for your records. Click for:
Mail to: Childline & Abuse Registry, Dept. of Human Services, P.O. Box 8170, Harrisburg, PA 17105-8170
Call 717-783-6211 to check on your application. The office is open 9-11 a.m. and 1-4 p.m.
In Person: It is also possible to go to the office of the Dept. of Human Services, Office of Children, Youth, & Families in Harrisburg at 5 Magnolia Drive, Harrisburg, PA and obtain the PA Child Abuse Clearance.
FBI Fingerprinting Background Check (Fingerprinting must be completed in Pennsylvania)
Before visiting a Pennsylvania fingerprinting site, register online here using debit/credit card or by phone or payment is accepted at site using a money order or cashier's check payable to "Cogent Systems." Your registration must be completed through Cogent System's PDE registration page and your resulting registration number MUST begin with "PAE." The fee for the fingerprinting service is $28.75.This includes an unofficial Civil Applicant Response (report of the results) on ivory paper automatically mailed to each applicant. Envelope comes from PA Department of Education with a letter on ivory paper. Bring the Civil Applicant Response to the scanning station. If you don't receive the report within three (3) weeks of being fingerprinted, call 888-439-2486 to check on your application. The Civil Applicant Response will NOT be sent after 30 days for fingerprinting. The office is open 9-11 a.m. and 1-4 p.m.
Employed school professionals can be approved for one semester only when background clearances and a TB test are submitted from the school district’s Human Resources (HR) Department accompanied by a letter or email stating the employee has permission to complete field work in the school district of employment. The HR Department must fax this letter on letterhead OR email with school district staff member’s signature block stating that the field work will be done in the school district of employment. If the field work is going to be completed outside of the school district the clearances must be current, i.e., within one year from the date of issue. For additional semesters, if there are no changes in employment or clearances, employed professionals can submit this form only indicating his or her intentions for field work.
Please note: the employed professional cannot bring in the letter and clearances from the school district. It must be faxed to 610-436-2874 OR scanned and emailed directly from the HR department to: firstname.lastname@example.org
Follow these instructions, if you are not able to get to an FBI/Cogent scanning station in Pennsylvania.
At present, we are only scanning clearances for candidates enrolled in educator preparation programs.
Keep the originals of your clearances accessible. You may be asked at any time by staff in schools and school districts to produce original clearances.
University policy (here) allows for candidates to be removed from field courses if they have not provided clearances for scanning and examination before the beginning of the fourth day of the fall or spring semester. Please be sure to get your clearances scanned before the fourth day of the fall or spring semester in which you will complete a field experience, practicum, or internship, or you will be dropped from the course.
In the event you have arrests or convictions on any clearance document, you are required to make an appointment with the Associate Dean for Curriculum and Accreditation in the College of Education to discuss university policy concerning continuation in teacher education and take steps to be cleared for field experiences. You should not report to any field experience site without first meeting with the Associate Dean, College of Education.