Office of the Associate Provost

Dr. Lorraine Bernotsky
Philips Memorial Hall
Room 008
700 South High Street
West Chester, PA 19383
610-738-0492


FAQs

Academic Recovery Plan (ARP)

Graduation

Dismissal (Academic)

Interdisciplinary Requirement

Diversity Requirement

Probation (Academic)

Foreign Languages and Culture Clusters

Withdrawing from a Course

General Education Requirements

Writing Emphasis Requirement


 

Academic Recovery Plan (ARP)

What is an Academic Recovery Plan?

Any student placed on Academic Probation must meet with their advisor to come up with an Academic Recovery Plan.  The ARP is a plan that the student and advisor determine together, in order to get the student back on the path to success.  The ARP is completed by the advisor (online) and submitted to the Assistant to the Associate Provost.  More information can be found on the Student Info & Resources page of this site.

How many times will I need to have an ARP completed?

You must have an ARP completed each semester you are on Academic Probation.  Failure to complete an ARP will result in a hold being placed on your account.


 

Dismissal (Academic)

What is Academic Dismissal?

Academic Dismissal is best understood by referring to the Undergraduate Catalog.

If I'm dismissed from the university for academic reasons, can I ever return?

Students dismissed for academic reasons may apply for readmission after one calendar year.

Is it possible to appeal an Academic Dismissal ?

Yes, Academic Dismissals may be appealed through the Special Assistant for Academic Policy.  Dr. Judith Greenamyer currently holds that position within Academic Affairs.

I was dismissed after my first semester. How is this possible?

As the Undergraduate Catalog states:  "Students earning a 0.00 cumulative GPA at the end of their first semester of full-time enrollment will be dismissed from the University."


 

Diversity Requirement

Can a Diverse Communities ("J") course be transferred into WCU?

At this time there are no approved "J" transfer courses from any community college or other college/university.   A course can be petitioned, but documentation must include the course syllabus and description.

 

Can a "J" course be used as a Distributive Area course?

Yes, but you must then complete 12 credits of Student Electives so that the General Education count remains at 48 credits.

Can a "J" course be used as a Major Requirement?

Yes, a "J" course can count as a Diversity course and as a Major Requirement simultaneously.

Can a single course fulfill both the "J" and "W" requirements simultaneously?

Yes, one course may count as both a "J" and an "W," if it has been approved for both attributes.

Can a single course fulfill both the "J" and "I" requirements simultaneously?

Yes, one course may count as both a "J" and an "I," if it has been approved for both attributes.

 


 

Foreign Languages and Culture Clusters

 I’m in a BA program.  Am I allowed to do culture cluster?

Check with your department.  Some programs require that students show competency in the foreign language through the 202 level of coursework.  Others allow the culture cluster option.

 

My program allows me to do a Culture Cluster.  What does that mean?

You must show competency in a foreign language through the 102 level, the rest of the requirement may then be fulfilled by taking 3 Culture Cluster courses;  or you may show competency through the 201 level, and take 2 Culture Cluster courses.

 

Are there any restrictions on the courses that I use for Culture Cluster?

The 3 courses must pertain to the foreign language that you have studied.  There must be at least 2 different prefixes, and no more than 1 course may come from your major program. 

 

How do I know which courses relate to my foreign language?

Courses are listed according to their foreign language in the undergraduate catalog, at the very end of the Degree Requirements section.

Can a Culture Cluster course also be used to fulfill a General Edcuation Distributive Requirement?

No, Culture Clusters cannot also be used to fulfill a Gen Ed Distributive Requirement, such as a humanity or a social/behavioral science.

Can a Culture Cluster course also be used to fulfill an "I," "J," or a "W?"

Yes, Culture Clusters can also be used to fulfill an Interdisciplinary, Diversity, or Writing Emphasis requirement.

 


 

General Education Requirements

 Why do I have to take General Education Distributive Requirements?

The liberal arts portion of your degree ensures that you have some exposure to the arts, humanities, social/behavioral sciences, and natural/computer sciences.  This is part of becoming an informed citizen, with a broad understanding of different disciplines.

 

What are the distributive areas that have to be covered?

You need 6 credits each in the humanities, social/behavioral sciences, and natural/computer sciences; and 3 credits in the arts.  That’s a total of 21 credits.

 

What courses can I take for the General Education Distributive Requirements?

Approved General Education courses are listed in the undergraduate catalog.  An updated list of courses can also be found here.  You should consult with your advisor to see if your department has specific requirements in these areas.  No Interdisciplinary course may be used; the requirement for an Interdisciplinary course is a separate part of General Education. 

How can I tell which General Education requirements I've fulfilled and which I have left to take?

Your Degree Progress Report (DPR), which can be accessed on MyWCU, is the best way to determine the status of your General Education requirements. From there, you can also view any comments made by your advisor or graduation analyst in the Registrar's Office.


 

Graduation

When should I apply for graduation?

At least 2 full semesters before you intend to graduate.

 

Why do I have to apply so early?

This gives you at least 2 semesters to correct any deficiencies in your General Education requirements.

 

How do I know if I will have any problems meeting graduation requirements?

A Graduation Analyst in the Registrar’s Office will review your transcripts using your Degree Progress report.   Any problems with General Education requirements will be noted.   The Graduation Analyst will send an email to your WCU email account to let you know what problems have been found.

 

What if I don’t receive an email from the Graduation Analyst?

Go to the Degree Progress report:  in the middle of the report, there are Advisor’s Comments.  The Graduation Analyst’s comments will most likely be the most recent posting.  If there are no comments listed, be sure to stop into the Registrar’s Office to make sure you have officially applied for graduation.

 

I went through the graduation ceremony, but then I was told I hadn’t graduated. 

How can that be?

Your final grades aren’t actually calculated until after commencement.  If, at that time, it is discovered that you did not receive the necessary GPA or if you did not fulfill all the requirements for your major, you will need to resolve those issues.  This may mean returning for another semester of classes or taking a course elsewhere, depending on the issue.  Your graduation is not confirmed by the ceremony but by the diploma, which you will receive in the mail a few weeks after commencement.

 

Are all students with the necessary GPA eligible for graduation honors?

No. Students must complete 60 credits at WCU by their final semester to be eligible to have the honors designation on their final transcript.


 

Interdisciplinary Requirement

Can an Interdisciplinary ("I") course be transferred into WCU?

Yes, and it will carry the "I" designation.

Remember: Interdisciplinary courses stand alone and cannot be used to fulfill any other General Education requirement.

 

Why do I have to take an Interdisciplinary course?

Interdisciplinary courses help you see the interconnectedness of different disciplines.  They might show how social issues impact our decisions in science based problems, for example.  Or they might show how history, religion, and art are interconnected.

Can a single course fulfill both the "I" and "W" requirements simultaneously?

Yes, one course may count as both an "I" and a "W."

Can a single course fulfill both the "I" and "J" requirements simultaneously?

Yes, one course may count as both an "I" and a "J," if it has been approved for both attributes.

Can an "I" course be used as a Major Requirement?

Yes, an "I" course can count as an Interdisciplinary course and as a Major Requirement simultaneously.

Can an "I" course also be used to fulfill a Gen Ed, like a Science requirement?

No, Interdisciplinary courses stand alone and cannot be used to fulfill a General Education requirement in the distributive areas (science, behavioral and social sciences, humanities, and the arts).

 


 

Probation (Academic)

What is Academic Probation?

Academic Probation is best understood by referring to the Undergraduate Catalog.

Once on Academic Probation, how many semesters do I have to bring my GPA back to a 2.00?

You have one full-time semester to bring your GPA back to a 2.00.  Failure to do this will result in an Academic Dismissal.

I am on Academic Probation, and I was told I need an Academic Recovery Plan.  How will my advisor contact me regarding this?

Your advisor will not be in contact with you.  It is your responsibility to contact your advisor and set up an appointment to have an ARP completed.

Will Academic Probation prevent me from scheduling classes ?

No, Academic Probation refers to your Academic Standing, it is not the same as a hold.  However, if you do not meet the deadline to have an Academic Recovery Plan completed, you will receive a hold on your account.  An ARP hold will prevent you from scheduling.


 

Withdrawing from Courses

What is the difference between a drop and a withdrawal? Will a withdrawal affect my GPA?

Students have the option to drop classes during the Drop/Add period at the beginning of the semester. The Drop period ends on the sixth calendar day of the semester. A class that is dropped will not appear on an official transcript.

The Withdrawal period stretches from the seventh calendar day of the semester until the 9th week of classes. During that time, students may complete a form in the Registrar's Office to withdraw from one class, multiple classes, or from the entire semester. A course that has been withdrawn will appear on an official transcript with a W beside it, signifying that the course was withdrawn and no grade was received. A withdrawal does not affect a student's GPA in any way.

 

Can I withdraw from a single course after the Withdrawal period ends?

No, you may not withdraw from a single course after the Withdrawal period has ended. You can only complete a term withdrawal at that point. A term withdrawal is a complete withdrawal, removing you from all classes. 

 

Can I do a term withdrawal on the last day of classes? 

No, even the term withdrawal period expires. Check the Academic Calendar for detailed information.


 

Writing Emphasis Requirement

How many Writing Emphasis ("W") courses should I take?

You must take three "W" courses, and one must be at the 300 level or above. 

Transfer students: 

  • Students who transfer fewer than 40 credits must take three "W" courses.
  • Students who transfer in with 40-70 credits must complete two "W" courses. 
  • Students who transfer more than 70 credits (71 or more) need only complete one "W" course.

Can a single course fulfill both the "W" and "I" requirements simultaneously?

Yes, one course may count as both a "W" and an "I."

Can a single course fulfill both the "W" and "J" requirements simultaneously?

Yes, one course may count as both a "W" and an "J."

Can a Writing Emphasis course also fulfill another degree requirement?

Yes, one course may count as both a "W" and another degree requirement simultaneously.

Can a Writing Emphasis course be transferred in to WCU?

No, writing emphasis courses do not transfer into WCU.