Office of the Provost &
Vice President for Academic Affairs
West Chester University
Dr. Linda Lamwers
Philips Memorial Hall
700 South High Street
West Chester, PA 19383
The individual will have primary responsibility for providing leadership in the areas of curriculum development and program review, assessment, accreditation, and academic policies, and will serve as a liaison with the Pennsylvania State System of Higher Education. In addition, the individual will have responsibility for completion and implementation of a graduate strategic plan that focuses on strategic growth in graduate enrollment while ensuring responsiveness to both student needs and market forces.
Specific areas of responsibility include the following:
The Associate Vice President for Planning and Academic Administration provides leadership in resource management for the Division of Academic Affairs. Leads integrated strategic planning and institutional effectiveness initiatives. Represents Academic Affairs in the development, support and implementation of the University enrollment management plan and supports the Provost in personnel issues to ensure compliance with the Collective Bargaining Agreements. In addition, this position represents the Academic Affairs division and the Provost in planning efforts outside the Division in areas of technology, facilities, and enrollment management.
This position performs management assignments that support the Academic Affairs Division and works effectively within an environment of distributed leadership. The Executive Associate is responsible for the daily administration of the Provost Office and supervision of clerical staff and manages projects within certain deadlines. Works closely with deans, Human Resources and faculty union on all aspects of the collective bargaining agreement, including workload and pay issues.
The position handles a variety of issues and projects for the Provost such as administrative searches, providing data, and writing reports. Coordinates all functions related to summer school workloads and payroll for faculty. Compiles reports, periodically prepares public remarks given by the provost, correspondence, and campus-wide announcements. Resolves problems and crises as they occur by working with senior administrators, chairs of campus committees, legal counsel, and State System administrators.
The Academic Affairs Budget Manager has overall responsibility for budget planning and coordination within the Academic Affairs division. This position works closely with executive Academic Affairs officers, including the Vice-President for Academic Affairs/Provost, the deans and the division directors to provide leadership, support and guidance for fiscal related matters of this division including planning, forecasting, expenditure control, and revenue enhancement. This position accomplishes these tasks by conducting financial and non-financial data analysis including reconciliation, modeling, projections and performance/productivity assessments. The Budget Manager also assists new deans and directors to acclimate them to the campus' decentralized environment. In addition, this position provides university-wide contributions through participation on various committees and task forces. Service on committees currently include: Deans' Council, the Administrative Budget Committee, the University Budget Committee, the Staff Recognition Day Committee, and the Strategic Planning Resource Council.
The writer-researcher assists the Office of the Provost in preparing remarks, reports, and newsletters. The writer-researcher is also on the staff of the Office of the President and helps with a variety of related projects for other areas of the University.
This position is responsible for providing support to the Office of the Vice President for Academic Affairs/Provost. The duties include answering phones, handling mail and assisting visitors, maintaining daily functions of the office such as copying, filing, ordering supplies, processing Procurement / Disbursement Requisitions (PDR's), travel vouchers and authorization forms and maintaining the Provost's calendar. This position is also responsible for the Academic Affairs Bi-Monthly Bullets and for coordinating the Annual Faculty Recognition Event and serves as the support person to the Tenure and Promotion Committee.
Joyce provides administrative support to the Associate Vice President and Dean of Graduate Studies and Extended Education. She schedules meetings and receptions with various on-campus and off-campus groups and constituencies which includes food and room arrangements, handles all travel arrangements, correspondence and responds confidentially to communications on behalf of the Associate Provost often times troubleshooting to handle issues that may arise. Generates honorariums, research reports, budgets, monitors expenses, reconciles bank statements and is the administrative support person for Committee for Excellence in Learning and Teaching (CELT – formerly Pedagogy for Engagement), New Faculty Orientation, Program Review, Provost's Faculty Service & Retirement Luncheon and Staff Development. She prepares letters for parents and students, organizes ceremony program for the Posthumous Degree and serves as back-up support to the Provost Office as needed.
This position provides administrative support to the management team of the Division of Academic Affairs with primary responsibility for the offices of the Associate Vice President for Planning and Academic Administration and Academic Affairs (AVPPAA) and Budget Manager. Duties include: maintains the calendar of the AVPAA; creates summaries and reports of productivity and budget data; maintains spreadsheets of budget, personnel, space and enrollment information and provides status reports; compiles, records and routes routine fund transfer and expense requests; researches and compiles the information from historical records and constructs reports and summaries; maintains shared responsibility with other staff for logging tenure and promotion applications, calendar updates, travel arrangements and reimbursement, conference registration, general correspondence, and preparing the electronic requisitions; maintains current records for commonly requested data (e.g., permanent faculty FTE, temporary faculty FTE, RPT faculty, student credit hour reports, etc.); works in conjunction with the university Budget office to maintain accurate personnel CMS data for Academic Affairs units; verifies the fall and spring Provost/ Associate Provost AWA assignments and completes transfers with each college manager; verifies the data for the Summer Administrative Assignments and assists AA Budget managers with routine reconciliation of divisional budget/payroll data; updates the Academic Affairs Budget web pages; and serves as the time keeper for AVPPAA personnel.