West Chester University
Filano Hall, Room 205
West Chester, PA 19383
WCU follows the "Handbook for Preparing and Processing Grants Contracts" as issued from the Office of Legal Counsel State System of Higher Education Commonwealth of Pennsylvania. Download the handbook here.
The following procedure must be followed for the review of contracts resulting from sponsored projects activity.
Initial Review by the Office of Sponsored Research.
The Associate Vice President for the Office of Sponsored Research (OSR) will be responsible for the initial review. This review, at the minimum, will check for accuracy in comparison with the original proposal, that appropriate commitments on the part of the university have been applied, and that the contract complies with university, state, and federal regulations.
Review by Fiscal Affairs
The proposal will then be sent to the Director of Fiscal Affairs. This review will determine the need to forward the contract to other individuals within fiscal affairs for further review. If it is determined that no further review is necessary, or if review by fiscal affairs agrees with the review by the OSR, the contract will be forwarded to the Provost or Vice President for Administration and Finance for signature. The contract should have a note attached saying that all appropriate offices have reviewed the contract.
Resolution of Differences in Evaluation of Contracts
If, after review by Fiscal Affairs, there are differences in the evaluation of the contract between that office and the OSR, the contract will be returned to the OSR. If further information is needed from the faculty or agency involved, the OSR will gather the necessary information. Members of the two offices will then discuss, meet, or otherwise come to a mutual decision about the differences in evaluation. Once agreement has been reached, the contract will be forwarded to the Provost for signature.
There may be instances when the contract will have to be submitted to WCU legal counsel for review and approval.
Signing and Processing Final Contract
After the provost signs the contract, it is returned to the OSR for processing.