Ram's Eye View

West Chester University

West Chester University
West Chester, PA 19383
610-436-1000





Student Code of Conduct

II. Sanctions

  1. Individual Students
  2. Individual students held responsible for violating the Student Code of Conduct will be subject to one or more of the following penalties. Parents may be notified in writing unless a student shows proof of his/her independent status. The student will have five University business days from the exit date of the sanction assessment form to show such evidence. If at any time during his or her probationary period the student violates University regulations, he or she may be subject to suspension from the University.

    1. Disciplinary Reprimand: The student is informed in writing that his or her behavior has been in violation of University regulations. It is intended to communicate most strongly both the disapproval of the behavior, and to remind the student of his or her responsibility to the University community. It is an assumption that repetition of the behavior is not likely. However, it is to be understood that further misconduct may result in additional disciplinary action.
    2. Disciplinary Probation: The student is informed in writing that he or she is being placed on disciplinary probation for a specific period of time. Probation is a period of review and observation during which the student must demonstrate the ability to comply with University rules, regulations, and other requirements as stipulated by the sanction. Disciplinary probation will be imposed for a minimum of one semester. Any subsequent violation of University regulations during the probationary period will be evaluated within the context of the student's probationary status. This sanction may specify any conditions with which the individual must comply, any privileges that may be withheld, and/or the loss of privilege to represent the University in an official capacity (e.g., varsity and nonvarsity intercollegiate events, plays, holding office, or participation in campus government or related organizations). Probation may also include a written agreement between the student and the University, which is in effect for a specific period of time.
    3. Disciplinary Suspension: The student is informed in writing that he or she is being involuntarily separated from the University for a designated period of time. A student may not attend classes or be enrolled in online or distance education, take exams, receive grades, or be on authorized University property except for authorized University business during the suspension period. Authorized University business must be approved in advance by the director of judicial affairs and student assistance, or designee. After this period of suspension, the student must seek written approval from the director of judicial affairs and student assistance to return to the University as a student or visitor. Students suspended for two or more consecutive semesters must also reapply through the Office of Admissions. The hearing officer may establish additional requirements that must be fulfilled to the director of judicial affairs and student assistance's satisfaction prior to reinstatement. There will be no refunding of tuition or fees. The assignment of grades will be in accordance with the policy established for suspensions/expulsions. The student's parents, guardians, or sponsors may be notified in writing in accordance with the policy previously cited under paragraph A of this section.
    4. Deferred Suspension: The student is informed in writing that although the behavior may warrant a suspension, a suspension is being deferred at this time. The student is also advised that any subsequent violation of the Student Code of Conduct may result in the student's involuntary separation from the University for a designated period of time.
    5. Disciplinary Expulsion: The student is informed in writing that he or she is being expelled from the University. This action is one of involuntary separation from the University. The relationship between the student and this University is permanently terminated. A student is not permitted on University property. There will be no refunding of tuition or fees. The assignment of grades will be in accordance with the policy established for suspensions/expulsions. The student's parents, guardians, or sponsors may be notified in writing in accordance with the policy previously cited under paragraph A of this section.
    6. Interim Disciplinary Suspension: The director of judicial affairs and student assistance, the assistant vice president of student affairs/residence life and housing, or designee may impose an interim suspension and/or loss of privileges including removal from University-owned or affiliated housing upon any student whose presence on campus constitutes a threat to the health, safety, and welfare of the student or others, or the welfare of the University, its property, or personnel. A student's parents, guardians, or sponsors may be notified in accordance with the policy previously cited under paragraph A of this section. During an Interim Suspension, a student may not attend classes or participate in on-line or distance education courses, participate in University activities, and/or be on University property.  The Interim Suspension shall remain in effect until such time it has been modified by the Director of Judicial Affairs. In such cases an administrative hearing will be convened within 10 University days, unless extenuating circumstances warrant an extension, in which case a hearing will be provided at the earliest possible date.

  3. Sanction Conditions

    The student is assigned a task that benefits the individual, campus, or community. This task is assigned as a condition of another sanction such as disciplinary reprimand, probation, or suspension. Tasks must be reviewed and accepted by the Office of Judicial Affairs and Student Assistance. Examples of tasks include educational papers, educational class or seminar attendance at educational programs or relevant community meetings, mediation sessions, counseling, substance abuse education, alcohol education program/experience, or community service.  Conditions include, but are not limited to the following:

    1. Alcohol/Drug Education:
      • e-chug/e-toke: Online alcohol/drug self-inventories that provide the student personalized feedback regarding his/her use of these substances.
      • Alcohol Education: Group workshops for first-year students designed to provide information on effects of alcohol/drugs, self-evaluations for alcohol/drug use, and development of a plan to reduce risks associated with the use of alcohol.  Students sanction to the Alcohol Education Workshops will be assessed a $25 administrative fee.
      • BASICS (Brief Alcohol Screening Intervention for College Students): Individualized sessions to address alcohol consumption and its adverse consequences, promote healthy choices, and develop coping skills for risk reduction. Students sanctioned to BASICS will be assessed a Health Center visit fee.
      • Counseling: The purpose of assigning counseling is to encourage the student to assess how his/her behavior and attitude impacts choices, enhance his/her interpersonal skills, and/or learn ways to reduce stressors that may impact the student's ability to be successful. When a student agrees to seek counseling as a condition of his/her judicial sanction, he/she accepts the financial responsibility of fees associated with the counseling arrangement.
      • On-or-Off Campus Alcohol/Drug Assessment:  Student must obtain an assessment from a licensed provider to address the use of substances, both legal and illegal, and to examine personal issues that may be impacting decision making.  When a student agrees to obtain the assessment as a condition of his/her judicial sanction, he/she accepts the financial responsibility of any fees associated with the assessment.
    2. Housing Reassignment: The student is informed in writing that he or she is being involuntarily reassigned to a new housing asignment on campus. This action may include restriction from entering specific University-owned or affiliated buildings for a designated period of time.
    3. Loss of Housing: The student is informed in writing that he or she is being involuntarily removed from University-owned or affiliated housing for a designated period of time, which may be permanent. During this time, the student is banned from all University-owned or affiliated housing. Removal from University-owned or affiliated housing means that the student must properly check out of his/her room or apartment in accordance with existing University procedures within the time constraints established by the hearing officer. There will be no refunding of housing fees in accordance with University policy. Arrangements for continuation of the meal plan must be made with the director of housing services. The hearing officer may establish requirements that must be fulfilled to his/her satisfaction prior to reinstatement in University-owned or affiliated housing. Students eligible to return to University-owned or affiliated housing must apply for consideration to the assistant vice president for student affairs/ residence life and housing. No housing or room selection priority will be afforded to the student when returning to University-owned or affiliated housing.
    4. Interim Loss of Housing: The director of judicial affairs and student assistance, the assistant vice president for student affairs/residence life and housing, or designee may impose an interim loss of housing wherein the student is involuntarily removed from University-owned or affiliated housing for a designated period of time. During this time, the student is banned from all University-owned or affiliated housing. A student's parents, guardians, or sponsors may be notified in accordance with the policy previously cited in paragraph A of this section. In such cases, an administrative hearing will be convened within 10 University days, unless extenuating circumstances warrant an extension, in which case a hearing will be provided at the earliest possible date.
    5. Deferred Loss of Housing: The student is informed in writing that although the behavior may warrant a loss of housing, a loss of housing is being deferred at this time. The student is also advised that any subsequent violation of the Student Code of Conduct may result in the student's involuntary removal from University-owned or affiliated housing for a designated period of time.
    6. Loss of Dining Hall Privileges: The student is informed in writing that he or she is being involuntarily removed from the dining hall for a designated period, which may be permanent. Removal from the dining hall means that a student may not purchase or use a meal card in campus dining facilities.
    7. Failing Grade: In cases involving violations of the Academic Integrity Policy, a failing grade or a grade of zero for either an assignment and/or a course may be administered.
    8. Hold on Records: The University may withhold transcripts, diplomas, class registration privileges, or other official records pending the disposition of cases and completion of sanctions if such action is reasonably necessary to preserve the University's ability to enforce its disciplinary rules.
    9. Financial Restitution: Financial restitution may be imposed on students whose violation of these standards has involved monetary loss or damage. Restitution as imposed by the hearing officer becomes a financial obligation to the University. Either full payment or an agreement for partial payment according to a schedule agreed to by the director of judicial affairs and student assistance is required before the student may register for classes again, or in the case of seniors, before the student may graduate.
    10. Fines:
      1. Alcohol and/or Alcohol Containers Violation (#7)
      2. Students found in violation of this policy may be subject to the following fines:
        First offense - $100
        Second offense - $200
        Third offense - $300

      3. Students found in violation of this policy and specifically the illegal use or possession of drug paraphernalia or any controlled substance in Schedule III as outlined in the Ram's Eye View Student Handbook may be subject to the following fines:
        First offense - $100
        Second offense - $200
        Third offense - $300
      4. The implementation of these fines for alcohol and/or drug violations may be in addition to sanction conditions including, but not limited to, Alcohol/Drug Education Workshops, BASICS, referrals for substance abuse treatment, community service, and/or other sanctions as described in Section IIA.

      5. Students found responsible for violation of Failure to Comply (#20a and/or 20c) may be subject to a $50 noncompliance fine and/or a hold placed upon their University record. The student must make this payment directly to the Bursar's Office within 30 days from notification thereof. Failure to make the payment may result in additional judicial action.

  4. Student Organizations
  5. Student organizations held responsible for violating the Student Code of Conduct will be subject to one or more of the following penalties:

    1. Disciplinary Reprimand: The organization is informed in writing that the group has been found guilty of a violation of University regulations. It is intended to communicate most strongly both the disapproval of the behavior and to remind the organization of its responsibility to the University community. It is an assumption that repetition of the behavior is not likely. However, it is to be understood that further misconduct may result in additional disciplinary action.
    2. Disciplinary Probation: The organization is informed in writing that it is on probation for a specified period of time. Probation is a period of review and observation during which the organization must demonstrate the ability to comply with University rules, regulations, and other requirements as stipulated by the sanction. During this time, the organization may be required to complete an educational task or service project. Conditions that restrict privileges may also be imposed. If, during this time, the organization becomes involved in additional violations of University regulations, further disciplinary action will be taken.
    3. Disciplinary Suspension: The organization is informed in writing of the loss of organizational privileges and recognition as a student organization for a specific period of time. During this time the loss of privileges includes, but is not limited to, the use of campus facilities, participation in University activities, funding, and sponsorship of official activities. The loss of privileges may include recruitment and pledging activities. If, during this time, the organization is involved in additional violations of University regulations, the organization may be subject to expulsion. At the conclusion of the loss of recognition, the organization may make application to the director of judicial affairs and student assistance or designee for restoration of its official recognition.
    4. Disciplinary Expulsion: The organization is informed in writing that a permanent loss of recognition is imposed. This action is one of involuntary separation from the University. The relationship between the organization and the University is permanently terminated. The organization may not use campus facilities, participate in University activities, receive funding, sponsor activities, and pledge or recruit members. Should members violate the conditions of the sanction, they may be charged as individuals with violating the Student Code of Conduct.
    5. Interim Disciplinary Suspension: The director of judicial affairs or designee may impose an interim suspension and/or loss of privileges upon any student organization whose presence on campus constitutes a threat to the health, safety, and welfare of its members or others, or the welfare of the University, its property, or personnel. In such cases an administrative hearing will be scheduled within fifteen (15) University days unless extenuating circumstances warrant an extension, in which case a hearing will be provided at the earliest possible date.

  6. Application of Sanctions
  7. The full range of sanctions may be applied to any violation(s) of the Student Code of Conduct.