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West Chester University

West Chester University
West Chester, PA 19383

Definition of Student Records

Student records are defined as those files, documents, and other materials that contain information directly related to a student which are maintained by West Chester University or by a person acting for the University pursuant to University or departmental policy.

Notes belonging to a professor or staff member and intended for the professor's/staff member's own use are not subject to inspection, disclosure, or challenge unless the person maintaining the notes disclosed the information to a person in the University community other than a substitute. Upon such a disclosure, the records are then open for review by the student. Other exclusions are the following:

  1. Records of the Department of Public Safety pertaining to an investigation.
  2. Student employment records.
  3. Student records that are made or maintained by a physician, psychiatrist, or other recognized professional acting in that capacity are not subject to the provisions of access, disclosure, and challenge.