Ram's Eye View

West Chester University

West Chester University
West Chester, PA 19383
610-436-1000





Fee and Bill Payments

Fees and expenses are subject to change without notice and no student can enroll, graduate, or get a transcript without paying all the charges due on his/her account at that particular time.

If your billing address changes, you must notify the Office of the Registrar at 25 University Avenue. A change of residence from out-of-state to Pennsylvania requires a notarized affidavit and supporting evidence. For more information about this procedure, contact the Office of the Registrar at 610-436-3541. Out-of-state students who misrepresent themselves as Pennsylvania residents will be subject to legal action. The following information addresses the procedures for paying bills and obtaining refunds. For complete details about fees and expenses, please consult the current Undergraduate Catalog.

Bill Payment

Tuition and fees can be paid by check, electronic check (e-check), money order, or cash. The University does not accept credit cards for tuition and fee payment. However, the University recognizes the convenience of credit card use and has partnered with a third-party vendor to allow secure credit card payments through our web-based QuikPay system. If the student chooses to pay via credit card, a fee will be assessed for this service. Refer to the Bursar's webpage for payment instructions.

All students are expected to pay their tuition bills by the due date indicated on the bill or their schedules will be canceled. Nonreceipt of a bill does not relieve the student of the responsibility of paying/submitting the bill by the due date. Fall semester bills are due in early/mid-August and spring semester bills are due in mid-December. If you have not received a tuition bill as these dates approach, please call the Office of the Bursar at 610-436-2552.

For those experiencing financial difficulty, the partial payment plan (see below) is a viable option. Any concerns or questions regarding bill payment can be addressed to your personal counselor in the Office of the Bursar. For last names beginning:

A to G call 610-436-3078
H to O call 610-436-3079
P to Z call 610-436-3080

Partial Payment Plan

All students are eligible for the partial payment plan. If your anticipated financial aid (including bank loans) will not be available by the bill's due date, we urge you to use our payment plan to avoid cancellation of your schedule. The plan allows you to make four payments on your semester bill. There is a nonrefundable fee of $35 per semester for this service, and you can sign up via a check-off box on your semester bill. Your initial payment should be 25% of your balance due plus the $35 fee. Remaining partial payment statements will only be sent electronically to the student's WCU e-mail account and authorized user's e-mail address.

Policies on Repayment and Refunds

Refunds of tuition and fees at West Chester University are governed by the Pennsylvania State System of Higher Education's Board of Governor's Policy as amended January 10, 2008.

The amount of the tuition and fee refunds issued by the Office of the Bursar depends on the date your official withdrawal is received (and stamped) by the Office of the Registrar. No refunds can be issued if you do not officially withdraw.

Undergraduate student appeals concerning the refund policy for tuition and the general fee should be directed to the Office of the Registrar. Graduate student appeals should be directed to the Office of Graduate Studies. Appeals concerning housing or meal fees should be directed to the Office of Residence Life and Housing Services.

Tuition and General Fee Refunds - Full refunds for tuition and the general fee are available only through the sixth calendar day that the University is in session for fall and spring semesters. After that, tuition and the general fee is refunded according to the schedule below. These percentages apply to the total tuition bill, not to partial tuition payments. Questions about this, as well as when you will receive your refund, should be directed to the Office of the Bursar.

Withdraw during Receive tuition and general fee refund
Through 8th calendar day of semester 100%
Remainder of the 2nd week of semester 80%
3rd week of semester 60%
4th week of semester 50%
5th week of semester 40%
6th week of semester and after No refund

No refund will be given if the student:

  1. drops a course but retains full-time status,
  2. reduces his/her credit load after the end of the drop period but retains part-time status, or
  3. owes the University money.

Technology Tuition Fee - This fee is only refundable in full if the student drops all courses by the end of the drop period, which is through the 8th calendar day of the semester. This fee will not be refunded partially or in full for any courses dropped after the 8th calendar day.

Housing and Meal Refunds

The $200 room deposit is not refundable. When students change from resident status to commuter status after the beginning of the semester, there is no room refund except under the most compelling reasons and when the "Student Occupancy Agreement Release Request" is properly filed in the Office of Residence Life and Housing Services, and provided there are no other outstanding financial obligations to the University. The fee for meals may be refunded on a weekly prorated basis. For more information resident students should contact the Office of Residence Life and Housing Services. Commuter students should contact the Office of the Bursar. For affiliated student housing, please contact University Student Housing.

Appeals to Fee and Refund Policies

Appeals to the policies governing fees and refunds shall be adjudicated by the Registrar. If further appeal is desired, it will be made to the Appeals Committee, whose decision will be final.

Withdrawals

Should you decide to leave after having paid all your semester fees, follow the official withdrawal procedure at the Office of the Registrar at 25 University Avenue. If you have to leave early in the semester, the quicker you file your withdrawal papers and request a refund, the more money you will get back. You cannot get any money back and you may get F's on your record if you leave without telling anyone.