Ram's Eye View
West Chester University
West Chester University
West Chester, PA 19383
Maintenance of Academic Standards: Probation and Dismissal
A student's scholastic standing at the University is indicated by his or her cumulative grade point average (GPA). Three categories of academic standing have been established: good academic standing, probation, and dismissal. A student remains in good academic standing as long as he or she maintains a minimum cumulative GPA of 2.00 for all work taken at the University. Probation and dismissal are actions taken by the University when a student's GPA falls below an acceptable level at the end of the fall or spring term. No student will go on academic probation, or be dismissed from the University for academic reasons, at the end of the summer term. However, a student may attain good academic standing at the end of the summer term and go off probation.
Conditions of Probation and Dismissal
Probation is defined as a trial period during which a student whose cumulative average has fallen below acceptable standards must bring his or her average up to those standards or be dismissed from the University.
An academic review is conducted at the end of each fall and spring semester. The University will notify, in writing, each student who goes onto academic probation or who is dismissed for academic reasons.
Dismissal from the University
Readmission of Dismissed Students
If a student is approved to be readmitted to the University under the Academic Renewal Policy and the student was, prior to separation from the University, a candidate in a program leading to initial teacher certification (B.S.Ed., B.M. in music education, or B.S. health and physical education-teacher certification), he or she may not be readmitted to the original major. The academic renewal student must re-enter in a nonteacher certification degree program or as an undeclared student.
If a student readmitted under academic renewal subsequently qualifies for formal admission to teacher education based upon the provisions of the academic renewal policy, that student may seek a change of major to a teacher certification program under the prevailing internal transfer policy of the specific program.
Academic Renewal Policy
The Office of the Associate Provost through the special assistant for student policy, at its discretion, offers academic renewal to students at the time they apply for readmission.
The Academic Renewal Policy permits readmission to West Chester University undergraduates whose GPA and total credits earned make it impossible for them to graduate from West Chester University, even if they were granted five more repeats. Students can be admitted only once under the Academic Renewal Policy, and it is not retroactive if a student has already been readmitted.
If a student is approved to be readmitted to the University under the Academic Renewal Policy and the student was, prior to separation from the University, a candidate in a program leading to initial teacher certification (B.S.Ed., B.M. in music education, or B.S. health and physical education-teacher certification), he or she may not be readmitted to the original major. The academic renewal student must re-enter in a non-teacher-certification degree program or as an undeclared student.
For further information concerning this policy, please refer to the WCU Undergraduate Catalog.
Academic Recovery Plan
It is the responsibility of the student to schedule an appointment with his/her academic adviser as soon as possible after learning that he/she is on probation. The meeting should take place no later than the third day of the first semester on probation, to allow time to adjust that semester's schedule, if necessary. The student will develop an Academic Recovery Plan at that meeting with the adviser's assistance. The ARP is an electronic form that can only be accessed by the adviser. Once the ARP is completed, copies are sent to the student, the adviser, and the Office of the Special Assistant for Academic Policy. If the ARP is not submitted within a month of the start of each semester, a hold will be placed on the student's account.
The ARP is intended to identify the problems that contributed to a student going on academic probation and list steps that the student will take to correct the problems. Students must commit to the changes in behavior necessary to achieve academic success. Steps to be taken might include regular class attendance, repeating failed courses, decreasing the number of credits attempted in a semester, taking reading/study skills courses, decreasing the amount of time spent working or in extracurricular activities, or taking a semester off to deal with personal or financial problems.