Sykes Student Union
West Chester University
"I need to reserve a room!"
Are you a faculty/staff member looking to book space in Sykes Union? Great! Please follow the directions below for instructions on using 25Live, our online campus reservation system.
Are you a faculty/staff member looking for space outside of Sykes? You many also follow the directions below for submitting space requests on 25live. For assistance on using 25Live, Please contact Space Management at (610) 436-2252, or email firstname.lastname@example.org.
Student Organization Reservations
Are you a member of a student organization that is recognized through SGA? Great! You can book campus space. All student organization requests for space anywhere on campus (inside or outside of Sykes) start the same way- with our room reservation software called 25Live.
Reserving space through 25Live
All reservations can be made online through the website 25live.collegenet.com/wcupa You can also use that link to see what is happening on campus!
How to Use 25 Live
To begin to use the online room reservation system, please go to 25Live.collegenet.com/wcupa. We encourage you to use the Firefox web browser. If you must use Internet Explorer, you may have to follow the directions to add the site to compatability view.
You may sign in to 25Live on the top right hand side of the screen using your network username (do not put @wcupa.edu at the end) and your network password.
When you sign in, you’ll be on the “home” tab. This screen is customizable! We encourage you to “star” frequently used locations for quick access.
To find a space for your event, you can use the “Find Available Locations” search in the middle of your home page. You can search either based on the time you would like your event to occur, or the space where you would like your event to be held. Once you find a location or a time for your event, double click it, and the event wizard will open with that already selected!
To request an event without using that search, click either “Create an Event” on your home screen or go to the event wizard tab at the top of the site. Fill out that request form in it’s entirety, and click “finish” at the end to submit your event for approval. There are multiple pages to the request form.
Please note that until you receive an email “confirming” your event, your event and space has not yet been approved.
A full user manual is available here:
Assignment of Space
Reservations are confirmed on a space available basis. Groups will be assigned to space based on the information listed on your 25Live request. Sykes Union reserves the right to reassign rooms to best accommodate all groups.
Audio / Visual and Computer Equipment
If you plan to use an audio, video, computer or any other equipment please inform us when you reserve a room. You can edit room set ups when you select your location, as well as request resources like laptops, microphones, sound systems right on 25Live.