Benefits Office
Human Resources
201 Carter Drive, Suite 100
West Chester, PA 19383


  

 

 

APSCUF FAQ's

Jump to FAQ's regarding:

Temporary Faculty
Tenure-Track Faculty

 

TEMPORARY FACULTY
FREQUENTLY ASKED QUESTIONS

PLEASE NOTE: The information below is provided with the assumption that you are eligible for medical/hospital benefits.  In order to determine your eligibility please contact the Office of Human Resources.

How often will I receive pay?
Can I elect to be paid over 26 pays?
How do I get my parking permit?
How do I get my university e-mail and system access established?
What do I need to do to get my university ID card?
Is there a cost for my ID card?
When do my benefits take effect?
How long do I have to make decisions about my benefits choices?
When will I receive my benefit cards?
What should I do if I have to see a doctor before receiving my medical and
supplemental cards?

What about cards for my Dental, Vision, and Hearing plans?
Am I eligible for summer benefits?
What should I do if I need to enroll in COBRA?
Can I change my retirement plan once I begin employment?

How often will I receive pay?



  The university operates on a biweekly delayed payroll system.

Can I elect to be paid over 26 pays?



No, all temporary faculty are paid on a 20 pay cycle.

How do I get my parking permit?



Take a copy of your signed contract to the Public Safety Office in People’s Building. For more information visit the University Parking Services webpage.

How do I get my university e-mail and system access established?



ID cards, e-mail, and system access can be set up once your information has been entered into the PeopleSoft database by your Dean’s Office staff.  Personal Account Application forms are available from your department secretary or Chairperson.
Contact information for Dean’s Offices
College of Arts & Sciences x 3243
College of Business & Public Affairs x 2930
College of Education  x 2428
College of Health Sciences  x 2938
College of Visual & Performing Arts x 2489

What do I need to do to get my university ID card?



In order to have your ID card printed, please take a signed ID Authorization Form, available from the Human Resources Office, to the Ram E-Card Office in Sykes Student Union.  It’s advisable to call their office (x 0429) before heading over to ensure that your information has been entered into their system and your ID can be created. 

Is there a cost for my ID card?

 

There is no cost for your initial ID card as a new faculty member or if your card is no longer working due to normal wear and tear.  If you lose your card there is a fee for replacement.

 

When do my benefits take effect?



The first official day of the semester in which you become eligible.
(typically one week prior to the beginning of classes).

How long do I have to make decisions about my benefits choices?



Legally you have 30 days from the first official day of the semester in which you become eligible.

When will I receive my benefit cards?



Your medical card(s) will be mailed to your home address within 3-4 weeks of the date you submit your medical insurance enrollment form to the Human Resources office.

What should I do if I have to see a doctor before receiving my medical and
supplemental cards?



Ideally all doctor appointments should be scheduled four to six weeks after you enroll in benefits in order to allow time to receive your cards.  If you must schedule an appointment prior to receiving your cards, please contact the Benefits Department in the Human Resources Office as far in advance of your appointment as possible.

What about cards for my Dental, Vision, and Hearing plans?



These plans are administered by the APSCUF Health & Welfare Fund, which is a part of your union.  For more information please visit www.pafac.com.

Am I eligible for summer benefits?



In order to be eligible for summer benefits you must be: a) employed full-time in the preceding Spring semester and b) have a full-time contract for the following fall in hand (with a copy in HR) by the last official day of the spring semester. 

What should I do if I need to enroll in COBRA?



Two to four weeks after your separation date, COBRA information will be sent to the address on your pay check.  You have 60 days from separation date to elect COBRA coverage which is retroactive to your final date of coverage. If you need services within the initial two to four week time frame, please contact the Benefits Department.

Can I change my retirement plan once I begin employment?



No, you will not be able to switch between the three types of retirement plans once you have been enrolled.  However, if you choose to participate in the ARP plan you may change between the four vendors at any time. 
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TENURE-TRACK FACULTY
FREQUENTLY ASKED QUESTIONS

When can I get my university ID card?
What should I know about the difference between 20 & 26 pays?
Can I change my pay option once I begin employment?
When do my benefits take effect?
How long do I have to make decisions about my benefits choices?
When will I receive my benefit cards?
What about cards for my Dental, Vision, and Hearing plans?
Can I change my retirement plan once I begin employment?
What should I do if I have to see a doctor before receiving my medical and/or
supplemental insurance cards?

When can I sign up for my benefits?


When can I get my university ID card?



Your ID card will be available in the Sykes Student Union once your information is entered in the PeopleSoft system – typically within one week prior to the start of the semester.  It’s advisable to call the Ram Card office (x0429) before going over to ensure that your information has been entered into their system and your ID can be created.  You will also need to have a signed ID authorization form, which will be given to you during the Benefits Orientation.

What should I know about the difference between 20 & 26 pays?



If you are on a 20-pay cycle you receive 10 pays per semester.  If you are on a 26-pay cycle you receive 13 pays per semester and are paid through the summer. 
If you are on a 26-pay cycle and for some reason are on an unpaid leave of absence in the fall you will not start receiving pay again until early to mid-March, since the last 3 pays for fall are paid to you in the beginning of the spring semester (this is what allows you to receive pay over the summer).

Can I change my pay option once I begin employment?



You can only change your pay option effective with the start of each fall semester.  Open Enrollment for changing your pay option is in April of each year.

When do my benefits take effect?



Your benefits are effective on the first day of your contract with the exception of State Paid Life Insurance, which is effective after a three month waiting period.

How long do I have to make decisions about my benefits choices?



Legally you have 30 days from the effective date of your contract, however any decisions made after Tuesday, September 15, 2009 will not take effect for your first pay, therefore you will receive double deductions taken for benefits in your second pay.

When will I receive my benefit cards?



Your medical card(s) will be mailed to your home address within 3-4 weeks of the date you submit your medical insurance enrollment form to the Human Resources office.  Please make sure that HR has an accurate mailing address for you.

What about cards for my Dental, Vision, and Hearing plans?



These plans are administered by the APSCUF Health & Welfare Fund, and are administered by your union.  You will receive additional information about these plans during the orientation program or you can visit their website, www.pafac.com.

Can I change my retirement plan once I begin employment?



Unfortunately no, you will not be able to switch between the three types of retirement plans once you begin employment.  However, if you choose to participate in the ARP plan you may change between the four vendors (TIAA-CREF, AIG, Fidelity, and ING) at any time. 

What should I do if I have to see a doctor before receiving my medical and/or
supplemental insurance cards?

Ideally all doctor appointments should be scheduled four to six weeks after your date of hire in order to allow time to receive your cards.  If you must schedule an appointment prior to receiving your cards please contact Vicky Giunta in the Human Resources Office as far in advance of your appointment as possible.  Vicky can be reached at vgiunta@wcupa.edu or 610-436-2346.

When can I sign up for my benefits?



Benefits orientations for tenure-track faculty will be held on campus throughout the year. Please contact Vicky Giunta in the HR office at 610-436-2346 or vgiunta@wcupa.edu for specifc dates and to register.
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