Web Team Services


Anderson Hall Room 3
West Chester University

Using Adobe Contribute

Adobe Contribute is a powerful content management system for the web. It allows multiple specified users to add or remove text, pages, documents, images, videos, and audio on your website.

Contribute functions like a web browser with a built in word processor. Users can view web pages and make changes to their website while browsing.

Once you have a website established you and anyone you specify may have Contribute installed on their computers to help manage your website.

How to Install

Before Adobe Contribute can be installed on someone's computer they must complete the Contribute training class taught through Academic Computing's software application training. Click here to see when the next Contribute Training class will take place.

Once the Contribute user completes the training class they may request to have Adobe Contribute installed. There are several ways to set up an installation time:

  • Email Kimberly Slattery: kslattery@wcupa.edu
  • Call Kimberly Slattery: 610-436-0043
  • Use the Request of Services form

A web team intern will install Contribute at the scheduled appointment time. The person requesting Contribute and the administrator of the PC must be present during the installation or the web department will not be able to complete the installation.

If this is the first time you have ever managed a web site, we highly recommend that you read the "How to Design your Website" section.

Publisher and Editor Roles

Adobe Contribute grants specific users access to edit different web pages with different editing roles. The web team administers all users and sets all users' privileges. Anyone with departmental permission can have access to edit a department's website.

Permissions can only be set up on a per folder basis. This means that users can only be granted or denied access to edit groups of pages that reside in a specific folder.

All users will have access to edit pages, but only specific users can publish those changes depending on their editing role. There are two types of editing roles; publisher and editor.

A user with the publisher role will have access to edit a web page and publish his or her changes directly to the live server.

A user with the editor role will have access to edit a web page, but then will have to submit their changes for review before those changes can be published to the live server. Submitted page edits are sent to other users with the publisher role within their department. An editor's changes may be sent back to them for further editing.

If a user's editing privilege needs to be modified or removed please contact the web team.

Editing a Page

Adobe Contribute functions like a web browser with a built in word processor. Contribute can browse the web like any normal web browser but then has the capability to edit certain web pages like one would edit a text document.

To edit a page, just browse your website like you would on a web browser. Once you find the page you want to edit click the Edit Page button found at the top left of Contribute. Contribute creates a draft of that page so you will be able to make changes without affecting the live version of that page. This draft is saved on your hard drive and cannot be viewed online.

Once you click the edit page button you will notice that the web page now looks different; that is because it outlines the editable areas of the page. You will also notice that the tool bar now has more options on it and looks similar to a word processor's tool bar.

Editing Text

To change or add text, just highlight or click where you want to add text and start typing. Contribute works just like a word processor in this sense. You can use the tool bar to bold, italicize, and align text.

Creating a Hyperlink

To create a text hyperlink click on the Link button at the top of the toolbar. A drop down menu will appear with options. You can then either link to a current page on your website, create a new page to link to, link to a page on the internet outside of your website, or link to an email address.

Choose the option that is appropriate for you. In most cases Browse to a Webpage will be used. After you chose an option a dialog box will appear prompting you for information. You will see a text box labeled Link text at the top. Type the hyperlink text in this box. This will be the text that gets underlined that users click on to go to your link.

After this you will have to follow the directions to find the page you would like to link to. When you are done filling out the information in this dialog box press OK and your link will be created.

Uploading and Linking Documents

If you wish to upload a document to your website, first decide where you want to put the hyperlink for the document. Click on the location on the page where you want to place the link then click on the Link button at the top of the toolbar. Next, choose the "File on My Computer" option from the drop down menu.

A new screen should appear asking for link text and the file to link to. Type what you want to appear as the hyperlink in the link text area and then click the browse button to find the file or document you want to link to. Once you have done both, press OK to complete the process.

When you press OK, Contribute uploads the file or document into the documents folder on your website and links the file from there. If you need to make changes to a document you have uploaded, you must re-link the document after you make the changes to it so that Contribute uploads the new version.


To format text into a heading, highlight the text you wish to make a heading. Then click Format on the toolbar, mouse over Style, and choose among variouis different types of headings.

Page Titles

To set the page title, press the page properties button as shown here:

A window will open and you can set the page title in the text box labeled title.

Page titles are important. They appear as the name of bookmarks on the browser's title bar, on the browser's tabs (if tabbed browsing is supported), in a browser's web history, and on the task bar if you are running windows.

It is important to note that page titles for your website should not all be the same nor start the same. You should keep page titles descriptive of what is found on that specific page. As an example, the undergraduate admissions website uses different page titles for each web page. Each page starts with what is on that page such as "Request for Information" on the information request page, and "Come Visit Us" on the visit us page. These page titles give users and search engines a more specific idea of what is on each page.

Making Bullet/Numbered Lists

Making lists in Contribute is just like making lists in Microsoft Word. Simply click either the bullet or numbered list button at the top of the toolbar and start typing your list. Press enter to input the next item on the list.

To indent the list, press the Indent button to the right of the list button.

Making Tables

To create a table on your page, simply press the Table button at the top of the toolbar. A window will appear with options to change the attributes of the table.

The first attribute on the list is the number of rows and columns the table will have. The default is 3 rows and 3 columns.

The next attribute is the table width. The default width is 300 pixels, but this can be changed to another width or a percentage of the page.

The next attribute is the table border thickness. The default is one pixel but this can be set larger or set to zero if desired.

The next attributes are cell padding and cell spacing. Cell padding is the space between the content in each cell and the border of the cell. Cell spacing is the space between the borders of one cell and another.

Finally, the last option is for a table header. The highlighted cells in the pictures represent cells that will bold text. These cells are used as headings for table.

Adding Images

Images can be added to your web page much like hyperlinks. First click on the location on the web page where you would like to add the image. Next, click on the Image button at the top of the toolbar. From the drop down menu choose Shared Assets. Find your image; press OK and your image will now be on your web page.

To maintain the size of image files, the web team requests that all images be sent to the web team first so they may be resized and prepared for use on the web. When you send your image file please indicate what size you would like your image to be or what web page the image will be used on so the web team may make the adjustments accordingly.

After the web team prepares your image for use on the web it will be added to the shared assets. The file name will begin with your department's name so that you can easily find it.

Adding Video

Adobe Contribute will allow you to put video files on your web page up to 1024kb in size. If a larger video file needs to be on your website, you may submit a request so that the web team may assist you.

If you would like to put a video that plays inside a web page, we recommend you provide a link for the user to click before they view the video.

To add video to your website, click Insert on the toolbar then mouse over Video. Next, choose where you will upload the video from, find the file, and press OK.

Publishing a Draft

After you have made the desired changes to your web page you can then publish your draft. Depending on your editing privileges you will either be able to publish your changes instantly, or you will have to send your changes in for review.

Before you publish your changes it is recommended that you preview them in your browser. To do so go to file » preview in browser.

To publish your changes simply press the Publish button at the upper left of the toolbar. If you do not have the publisher privilege you will only be able to send your changes in for review.

If you do not wish to publish or send in your draft for review you may save it and publish it later.

If you do not have the proper editing privilege please consult the chair person of your department for permission and have them contact the web team with a request to change your privilege.

Common Problems

Getting a connection to your website

When you open Contribute and it prompts you to log in, do NOT change the login ID (it should have a 75 in front of your normal PASSHE log in). If you open contribute and find your website is not there for you to edit, you will need to contact the web team to set up your connection key. Call or email us:

When you use Contribute it should normally open up to the page that you have permission to edit.

Contribute displays the error message: "You haven't created a connection to the page"

If you see this message while viewing a page it means you do not have a connection key for that page and do not have permission to edit it. You will see this message appear while browsing through other department's web pages or other web pages on the internet that you do not have permission to edit.

Make sure the URL starts with "http://sapphire/" If you are viewing a page that begins with "http://www.wcupa.edu/" then you need to change it to sapphire or you will not be able to edit it.

If you are seeing this message while viewing a web page that you know you should have permission to edit, it means your connection key was not set up. To remedy this you can call or email the web team to get this problem corrected. We can either send someone to you to fix it or guide you over the phone.

Contribute displays the error message: "Someone is already editing the page"

If you get this message while trying to edit a page, it means someone else is already editing that page in Contribute. Check with all other users who have access to edit your pages and see if they have created a draft of that page.

When someone is editing the page that page becomes locked for all other users to avoid that person's changes from being overwritten by another. In order to edit that page yourself you will have to find the person who is editing the page and have them discard or publish their changes and exit the program. If this does not help you can contact the web team for further assistance.