Click on Register (if you are a first-time user of this automated system), or
Click on Log On (if you have used the system before).
Click on Request Submission of Credits/Hours
Enter the requesting information and click Submit
When entering please submit individual courses taken. Not total course work.
Your request will be sent to West Chester University. After we verify that the hours/credits were completed,
we will submit your credits to the PA Department of Education Records Management site.
You may check your Act 48 progress at the
PA Department of Records Management Site, clicking on Check an Educators Continuing Education
Progress and entering your Social Security Number.
Auditing a course means that you are officially registered
for the course--it appears on the official transcript--but neither credit nor grade is
assessed. Students may audit one course per semester. Fees for auditing a course are the
same as if you were taking the course for credit.
How do I do it?
Register for the course just as if you were receiving credit. Then, file an
Audit
Agreement form with the Office of the Registrar. Forms are also available in the Registrar's Office.
The form is due by the end of the ninth week of classes. Permission of the course instructor is
required to audit the course.
Please note that:
An audited course will not fulfill any requirement towards graduation.
The auditor status may not be changed after it has been declared.
The grade of Audit (AU) is recorded on your transcript.
For more information on Auditing Privileges, see the
University Catalog,
"Credit by Exam" is a procedure by which you receive credit for
a course by taking a test. Forms to register for credit by examination are
available in the Registrar's Office and on the Forms page. A $25 fee is
charged for each course taken.
Credit by exam is a privilege subject to the following conditions:
You must apply during the add/drop period.
If you have already scheduled into the course, the course will be
dropped from your schedule for that semester. Grade
notification will occur at the end of the semester.
You must have a cumulative GPA of at least 2.00.
You must demonstrate evidence of satisfactory
academic background for the course.
You must not have completed a more advanced
course that presupposes knowledge gained in the course. For
example, credit by exam cannot be given for FRE101 after you have
passed FRE102.
Credits attempted or earned though credit by
examination are not counted in the student class load.
You may not take a course by examination if you
have previously taken the course but have not achieved a
satisfactory grade in the course.
For a complete description of the
procedure, refer to Academic Policies and Procedures in the West Chester University
Undergraduate Catalog.
First, check the MyWCU
to see if the grade has been posted to your record. If not, check with your
instructor to find out if the grade has been submitted. Then, check with the Office of the
Registrar to find out if we have received it.
Do you want to appeal a grade?
If you think that an instructor has given
you an incorrect grade, that is, you are questioning the instructor's
decision, the first step is to talk to the instructor directly.
If this isn't satisfactory, then you can use the University's
Grade Appeals Policy, which is found in the Undergraduate Catalog under Academic Policies and
Procedures. It starts with a written appeal to the
instructor and proceeds, in steps to the department chair, the dean, and
finally, to a Grade Appeals Board.
If you believe you've been given a grade that you shouldn't have been
given, for example if you didn't attend a class at all but received an
"F", then you can file a written appeal in the Registrar's Office
explaining the situation.
Final grades (except for "NG" grades) can be changed only when there is a
clerical or computational error. Final grades should be changed by the ninth week
of the following semester. Grade changes submitted after the ninth week must be approved
by the dean of the respective school or college and the Assistant to the Associate Provost.
Course Instructor:
Obtain a Grade Action e-mail form from the Office of the
Registrar (contact Cdeemer@wcupa.edu) or your
department chair. Complete the information on the form and e-mail the form to your
department chair. Do not share this form with any students.
Department Chair:
If you approve the grade change, and it is before
the ninth week of the semester following the one in which the grade was earned,
click on the department chair approval box and e-mail the form to Carole Deemer(cdeemer@wcupa.edu) in the Registrar's Office.
If it is after the ninth week, click on the department chair approval box
and e-mail the form to your Dean. If you do not approve, e-mail the form back to
the instructor with your explanation.
Dean:
For undergraduate and graduate students: If you approve, click
on the Dean approval box and e-mail the form to Jay Berkowitz in the Associate Provost's Office,
who will click on the Associate Provost approval box and e-mail the form to the Registrar's
Office. If you do not approve, e-mail the form back to the instructor with your
explanation.
Paper forms can also be found in the Department offices. For
security reasons, the forms must be hand-carried to the Office of the Registrar by the
faculty member or the chairperson of the department. The form is not to be given to the
student. If a Grade Action cannot be processed, the Office of the Registrar will
contact the professor in writing stating the reason for its return.
Please note: Grade Action forms cannot be used to assign a
grade of W or AU, nor used to change sections or courses. If a form is for a
course/section for which the student did not properly register, it will be returned.
Copies not accepted.
Graduation honors are awarded as follows, based on your final transcript:
cum laude
3.25-3.49
magna cum laude
3.50-3.74
summa cum laude
3.75 - 4.00
Students must have completed at least 60 hours at WCU to be awarded honors.
The honors list for the commencement booklet is based on the GPA from the last
semester before a student graduates. Students who do not earn honors until the end
of their final semester or who do not complete 60 hours until the end of their final
semester, will have the honors recorded on their final transcripts, where all honors are
recorded.
Many academic departments offer an independent
study course for students with demonstrated ability and special interests. This course is
appropriate when a student has a specialized and compelling academic interest that cannot
be pursued within the framework of a regular course.
An overall GPA of 2.00 or higher and a minimum GPA of 2.00 in a student's major courses are required.
File the Independent
Study form at the Registrar's Office. Forms are also available at the
Registrar's Office.
Individualized Instruction is the teaching of a regularly listed catalog course to a single student.
Individualized Instruction is offered only when the University has canceled or failed to offer a course
according to schedule. The Individualized Instruction form is available at the Office of the Registrar
or by clicking on Individualized
Instruction application.
An "NG is assigned when arrangement has been made between student and instructor to
complete coursework beyond the confines of the semester or session. This automatically
becomes an "F" if a grade has not been submitted by the instructor by the end of the ninth
week of the following semester.
Would you like to take a class and receive credit, but not have it count in your GPA?
Then Pass/Fail may be the option for you. If you earn a
"P", the credits add into your earned credits, but no quality points are
assigned -- so there is no impact on your GPA. (An "F", however, acts just like any other
"F"). Read on to see if you qualify.
Undergraduate degree student:
This means you are working towards a BA, BS, or BSED. Pass/Fail is not available to
graduate students. Non-degree students must get special permission and should contact the
Office of Adult Studies at 610-436-1009 or by e-mail
for more information.
Sophomore, Junior, or Senior:
You must have earned at least 30.0 credits. Pass/Fail is not available to First Year Students.
Cumulative GPA over 2.00:
Your overall GPA must be at least 2.00 to take a course Pass/Fail.
How many Pass/Fail courses can I take?
You may only take one Pass/Fail course per semester.
Free Electives only
Your Pass/Fail course may not be used to satisfy any major, core, cognate, or distributive requirement.
There is no going back
Once you have applied to take a course Pass/Fail, you cannot decide later to change back to a letter grade.
How Do I do it?
Apply at the Office of the Registrar by the end of the ninth week of the semester
(or the equivalent in Summer Session). See the Academic Calendar
for deadline information.
Beginning with the 1991 Fall Semester, the Repeat Policy is divided into two
sections, one covering college-level courses and one covering remedial courses (000-level)
that do not count toward graduation. Please refer to the
Undergraduate Catalog for the policy on Repeating Courses.
Do I need to file a form?
For courses taken after the Fall 1996 semester, grade replacements are computed
automatically. Courses taken before the Fall 1996 semester require the filing
of a Grade Replacement form (forms are also available at the Registrar's Office).
How does Grade Replacement work?
Once the Grade Replacement has been processed, the original grade is removed from your
GPA. It will always appear on your record, but is no longer calculated. (For remedial
courses, the first two grades may be replaced, if necessary.) If your second attempt was
prior to the Fall, 1996 semester, and you fail to file the Grade Replacement Form, the
initial grade will continue to be calculated.
How will it affect my GPA?I got a much better grade the second time around--why didn't my gpa skyrocket?
The grade point average is an average of all the grades you have been awarded, so
removing a single bad grade from its calculation may not necessarily create dramatic
change. However, repeating failed courses is the quickest way to raise a GPA, because the
"F's" are removed. For an explanation of the GPA calculation
and a GPA calculator, refer to GRADES.
How do I know that the Grade Replacement was processed?
You may check your academic record on MyWCU, or call the Office of
the Registrar at (610) 436-1026.
I want to take a course at home this summer--what do I do?
Your first step is to obtain a "Request for Approval to Take Courses at Another
College or University for Purposes of Transfer Credit," form, available at the Office
of the Registrar. If you do not file this form with the Office of the Registrar, you may
not receive transfer credit from West Chester University.
Courses must be taken for a letter grade (no audits, no pass/fail). Courses
failed at WCU may not be repeated at another institution. Remember, only credits
transfer, not grades.
Obtain the Request form
(forms are also available in the Registrar's Office).
Okay, I've got the form: now what?
Fill out the top. Check the
Transfer Course Equivalencies to see if an
equivalency has been established for the courses you wish to take. If an equivalent has been
established, turn in the form at the Office of the Registrar.
If no equivalency has been established, go to the department chair of the WCU course equivalent--
if you want to take a chemistry course, you need to see the Chemistry Department chair.
Bring a course description with you. (The course description may appear in the other institution's
schedule or catalog.) The department chair will determine the WCU Course Equivalent, and
sign the form, noting approval. Bring the form back to the Registrar's Office.
How does the course get on my record?
When you finish the course, request that an official transcript be sent from that
institution directly to:
Transfer Credit Analyst
Office of the Registrar
West Chester University
West Chester, PA 19383.
The University reserves the right to reassess the precise distribution of course
credits awarded.
A transcript is a listing of all the courses you have taken, your grades, major and,
if you graduated, the date of your graduation. For detailed recorded
instructions about how to order a transcript, call (610) 436-1028.
If, after listening to the recorded instructions, you have questions, please call:
(610) 436-1029 for last names beginning with A - L, or
(610) 436-1024 for last names beginning with M - Z.
Why would I need one?
You need an official transcript to apply to another college or university, or if your
employer wants verification that you graduated.
How do I request it?
Requests for official transcripts must be made in person, or by writing or faxing your request to
the Office of the Registrar. Requests CANNOT be
requested via email or phone. A three dollar ($3.00) fee per transcript is
required. (If you come to the office for immediate pickup service, the fee is $5.00.) A
check or money order payable to West Chester University must accompany all requests.
West Chester accepts Visa, MasterCard, and American Express.
Please click here for the form.
Make sure you sign and date your form! Your signature is required as authorization.
If you pick up your transcript, it will be stamped "issued to student."
Send Your Transcript Requests to:
OFFICE of the REGISTRAR
West Chester University
West Chester, Pa 19383 or fax to 610-436-2370
Transcripts are processed in the order received. Faxing a request does not guarantee same-day processing.
West Chester University will not fax transcripts as faxing does
not insure data security or integrity and often results in the distortion of
data. If you need rush service, you may request that your transcript be sent via Federal Express.
Please ask for this service with your request. Include a credit card number and expiration date.
Federal Express will charge your card directly for this overnight service.
You can have someone pick up your transcript for you, but only
if they have your written permission with your signature. West Chester
University cannot release your transcript to anyone outside the University
without your written consent. [Family Educational Rights and Privacy Act of
1974]
The "W" period follows the Drop/Add Period. During this
time, if you withdraw from a class, a "W" will appear on your permanent academic
record, but there will be no impact on your GPA.
How do I do it?
Come to the Office of the Registrar during our regular office hours to file a
Withdrawal form.
Sign the form and bring it to the Registrar's Office.
Deadline
The last day for "W" is the end of the 9th week of classes (or the
equivalent in summer sessions). After the 9th week of classes, you may not
withdraw selectively from individual courses; come to the Registrar's Office to
withdraw from the University. If you withdraw from the University during the
last week of classes, letter grades will be assigned for your courses.
Students who fail to withdraw
from or drop a course officially can expect to receive a grade of
"F" for the course and are financially obligated to pay for
it.
