University Libraries

West Chester University

25 West Rosedale Avenue
West Chester, PA 19383
Phone: 610-430-4400
Fax: 610-738-0554
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Reserve Policies and Procedures

Print Reserves

While electronic reserves has replaced print reserves in most cases, some materials, such as books, prohibitively lengthy documents, and items that cannot be scanned legibly, are best suited for print reserves. The print copies of these materials are shelved or filed at reserves, where they are available to students for a time period designated by the instructor. Most print reserve items are required to be used in the library, but instructors may choose to allow items to be checked out for periods ranging from a few hours to a few days to a few weeks.

To place items on reserve in print form, please bring the materials to the reserve desk and complete a reserves form. Please allow as much processing time as possible, especially at peak times such as the beginning of a semester. If time allows, materials can be mailed to reserves along with the completed form.

  • In accordance with U.S. copyright law, the Library will place only one (1) copy of a copyrighted work on reserve. If you wish to place multiple copies on reserve, you must obtain permission from the copyright holder. Guidelines for obtaining copyright permission are available at the reserve desk.
  • Fair use guidelines require copied materials to be removed from reserves at the end of each semester, so faculty must obtain permission from the copyright holder to place the same article on reserve for subsequent semesters.

Fines for overdue reserve materials are $1.00 per day.

Electronic Reserves

We use ERes by Docutek to place articles, chapters, solutions, sample exams, Powerpoint presentations, etc. in course pages on the web. The system is easy for students to use and allows them to view and print material for classes from any computer at any time.

Guidelines for Submitting Items for Electronic Reserves

Faculty can submit items for electronic reserves in a variety of ways. Items in electronic format, such as exams created in MSWord, can simply be emailed as an attachment to Items in paper format, such as journal articles, should be brought to the reserve desk, where an appropriate form can be completed. Library staff will handle scanning or formatting materials and make them available over the web, where they can be accessed by a specific course page URL, by links to ERes from the FHG Library home page, or by going directly to ERes at

To make our process as efficient as possible and to provide the best quality materials for students, we ask faculty to follow these guidelines:

  • The Library will make items available on ERes if they are suitable for this format. We will not normally duplicate electronic reserves with paper copies at the reserve desk.
  • Please provide a clean, sharp copy of the material. Please do not reduce the photocopy to fit two pages on one sheet or staple the pages or provide copies with underlining or highlighting. Do not submit copies in sizes other than 8 ½ x 11". The quality of the original is of utmost importance.
  • Materials must be accompanied by this Electronic Reserves Submission Form.
  • Faculty are asked to provide photocopies, rather than originals, of journal articles, book chapters and other hard-copy documents to facilitate the scanning process.