Administration and Finance
Contact Info
General Information & Assistance - 610-436-1000
Financial Aid - 610-436-2627
Admissions, Undergraduate - 610-436-3411
Admissions, Graduate - 610-436-2943
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Topic |
Explanation |
Responsible Office |
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Parking | Parking Services Webpage | Public Safety |
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Payments | Information relating to the issuance of checks (non-payroll) | Accounts Payable |
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Payment Request Form | To request a payment to a vendor for which a purchase order is not required | Accounts Payable |
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Payments to Nonresident Aliens | Payments to Nonresident Aliens | |||||||||||||||||||||||||||||||||||||||||||||||
Payments to Research Participants | The purpose of this policy is to establish consistent procedures for paying research participants at West Chester University of Pennsylvania. | |||||||||||||||||||||||||||||||||||||||||||||||
Payroll | Payroll Office, HR Website | Human Resources |
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Payroll Request, Student | This form must be completed by the department responsible for hiring non-workstudy student workers. | Human Resources |
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Per Diem | Per Diem, also known as Subsistence, is the payment of a flat sum for meals and incidental expenses (tips, fees and taxes) which is provided to employees who travel overnight on official university business. These rates may differ depending upon the travel destination. | Accounts Payable |
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Petty Cash | The petty cash fund [e.g., centrally located in the Bursar's Office, 25 University Avenue] is used for small dollar purchases under $25 that cannot otherwise be paid by University Purchasing Card or by processing an SAP requisition. | Bursar |
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Plant Operations | The Plant Operations department of Facilities operates, maintains, and repairs the buildings and utility systems of WCU. | Facilities |
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Police Services | Public Safety Website | Police Services |
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Postal Services | West Chester University's Post Office | Finance and Business Services |
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Prevailing Wage | The Pennsylvania Department of Labor and Industry, through the Bureau of Labor Law Compliance, determines prevailing wage rates for the construction industry and enforces the rates and classifications under heavy, highway and building construction projects of $25,000 or more when public funds are involved. For information about the Regulations for Pennsylvania Prevailing Wage Act, see the web site or contact the Bureau of Labor Law Compliance by telephone at 800-932-0665. |
Business Services |
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Project Insurance | Project Insurance Requirements | Business Services |
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Promotional Items and Gifts | University funds may not be used to purchase gifts of a personal nature. | Business Services |
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Public Funds | Use of Public Funds - Requirements | Business Services |
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Public Safety | Public Safety Office Website | Public Safety |
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Purchases Under $20.1 K | To explain the procedures and policies to be followed in the procurement of all goods and services – particularly acquisitions under $20,100. This policy applies to all schools, colleges, divisions, departments, programs, funds and cost centers unless otherwise noted. |
Business Services |
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Purchasing | Purchasing Home Page | Business Services |
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Purchasing Agents | Purchasing Agents and their areas of responsibility | Business Services |
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Purchasing Authority | The President alone has the authority to sign contracts or agreements that bind the University unless the President delegates this authority, in writing, to others. No person, excepting the written delegates, may sign contracts or agreements involving the University. | |||||||||||||||||||||||||||||||||||||||||||||||
Purchasing Card | Purchasing Card Program Homepage | Card Systems |
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Purchasing Policy | To explain the procedures and policies to be followed in the procurement of all goods and services. This policy applies to all schools, colleges, divisions, departments, programs, funds and cost centers unless otherwise noted. |