Administration and Finance

 

Contact Info
General Information & Assistance - 610-436-1000
Financial Aid - 610-436-2627
Admissions, Undergraduate - 610-436-3411
Admissions, Graduate - 610-436-2943

Administration and Finance Division Site Search

A to Z Search
Click on a letter to utilize alphabetically sorted index listings
P
Topic
Explanation
Responsible Office
Parking Parking Services Webpage
Public Safety
Payments Information relating to the issuance of checks (non-payroll)
Accounts Payable
Payment Request Form To request a payment to a vendor for which a purchase order is not required
Accounts Payable
Payments to Nonresident Aliens Payments to Nonresident Aliens
Finance and Business Services
Payments to Research Participants The purpose of this policy is to establish consistent procedures for paying research participants at West Chester University of Pennsylvania.  
Payroll Payroll Office, HR Website
Human Resources
Payroll Request, Student This form must be completed by the department responsible for hiring non-workstudy student workers.
Human Resources
Per Diem Per Diem, also known as Subsistence, is the payment of a flat sum for meals and incidental expenses (tips, fees and taxes) which is provided to employees who travel overnight on official university business. These rates may differ depending upon the travel destination.
Accounts Payable
Petty Cash The petty cash fund [e.g., centrally located in the Bursar's Office, 25 University Avenue] is used for small dollar purchases under $25 that cannot otherwise be paid by University Purchasing Card or by processing an SAP requisition.
Bursar
Plant Operations The Plant Operations department of Facilities operates, maintains, and repairs the buildings and utility systems of WCU.
Facilities
Police Services Public Safety Website
Police Services
Postal Services West Chester University's Post Office
Finance and Business Services
Prevailing Wage

The Pennsylvania Department of Labor and Industry, through the Bureau of Labor Law Compliance, determines prevailing wage rates for the construction industry and enforces the rates and classifications under heavy, highway and building construction projects of $25,000 or more when public funds are involved. For information about the Regulations for Pennsylvania Prevailing Wage Act, see the web site or contact the Bureau of Labor Law Compliance by telephone at 800-932-0665.

Business Services
Project Insurance Project Insurance Requirements
Business Services
Promotional Items and Gifts University funds may not be used to purchase gifts of a personal nature.
Business Services
Public Funds Use of Public Funds - Requirements
Business Services
Public Safety Public Safety Office Website
Public Safety
Purchases Under $18.9 K

To explain the procedures and policies to be followed in the procurement of all goods and services – particularly acquisitions under $19,700. This policy applies to all schools, colleges, divisions, departments, programs, funds and cost centers unless otherwise noted.
Business Services
Purchasing Purchasing Home Page
Business Services
Purchasing Agents Purchasing Agents and their areas of responsibility
Business Services
Purchasing Authority The President alone has the authority to sign contracts or agreements that bind the University unless the President delegates this authority, in writing, to others. No person, excepting the written delegates, may sign contracts or agreements involving the University.
Business Services
Purchasing Card Purchasing Card Program Homepage
Card Systems
Purchasing Policy To explain the procedures and policies to be followed in the procurement of all goods and services. This policy applies to all schools, colleges, divisions, departments, programs, funds and cost centers unless otherwise noted.
Business Services
Updated: February 2016