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Word 2007

Screen Attributes    
The Ribbon Bar Quick Access Bar Mini Toolbar
Editing Text    
Cut, Copy & Paste Format Painter Set Default Font and Line Spacing
File    
Retrieve a File Print a Document Recent Documents
New Features    
Word Options SmartArt Contextual Tabs
Options    
Insert a Page Break Create a Mail Merge


What is the Ribbon Bar ?

The Ribbon is a new feature for Microsoft Word 2007 that includes the most popular commands in the forefront of the screen. The Ribbon consists of Tabs and Groups which help to organize Word’s features. To minimize the Ribbon, double-click on the active tab.

Note: You can also navigate through The Ribbon using your Mouse Wheel. To do so, point to the ribbon and spin the wheel towards you to select the tab to the right of the active tab; spin the wheel away from you to select the tab to the left of the active tab.

Tabs: There are a total of seven tabs available in Word 2007. Each tab represents a specific activity.

Groups: Under each tab, there are also several groups which group formatting options.

ribbon

                  

 

What is the Quick Access Toolbar?

The Quick Access Toolbar contains buttons that are used frequently, such as Save, Undo and Repeat.

qat

What is the Mini Toolbar?

This toolbar includes formatting commands that allow the user to quickly change font format.

To access the Mini Toolbar, first select your text and then position the arrow pointer over the selected text. The Mini Toolbar will appear above the selected text in a faded fashion, and will become solid when you point at the toolbar. Any of the formatting options can be selected by clicking on the available buttons. If you are not a fan of the mini toolbar appearing, turn it off through Word Options. Click the Office Button to view the drop down menu. At the bottom of the drop down menu, you will find Word Options. In Word Options, Popular should be highlighted. The first checked box, Show Mini Toolbar on selection, is checked. Simply uncheck the box to disable this feature and then hit OK.

mini toolbar

How do I cut, copy and paste in Word 2007?

COPYING & PASTING TEXT:

 

Select (highlight) text.

To copy the text, click on the  (copy) icon from the Clipboard group under the “Home” tab to copy your selection.

Reposition the cursor to where you wish to insert text.

Click on the  (paste) icon from the Clipboard group under the “Home” tab to paste your selection.

MOVING (Cutting) TEXT:

Select (highlight) text.

To move text, click on the (cut) icon from the Clipboard group under the “Home” tab to cut your selection.

 Reposition the cursor to where you wish to move the text.

 Click on the   (paste) icon from the Clipboard group under the “Home” tab to paste your selection.

Hint:  You can also select Cut, Copy and Paste by right clicking on the highlighted text.

How do I use the Format Painter in Word 2007 ?

Select the text that has the formatting you want to copy.

Click Format Painter fp .

Select the text where you want to apply the formatting.

How do I change default line spacing and font in Word 2007?

Line Spacing

On the Home tab, find the paragraph group. Click the Dialog Box next to Paragraph. In the box that appears, select a type of line spacing. In the bottom of this box, click Default. In the second box that appears, which is making you aware of the changes you are about to make, click Yes to finish.

Font

On the Home tab, find the Font group. Click the Dialog Box next to Font. In the box that appears, select a type of font. In the bottom of this box, click Default. In the second box that appears, which is making you aware of the changes you are about to make, click Yes to finish.

How do I retrieve a file in Word 2007?

ob

Click the Office Button in the upper left corner of the window.

Note: The Office Button is the new file pull down menu.

Select the Open folder from the drop down menu.

open

This dialog box will appear requesting the filename.  Type the name of the filename; click on OK.  Your document will appear on the screen.

How do I print a document in Word 2007?

 

Click the Office Button in the upper left corner of the window.

Select the Print  icon from the drop down menu.

Select if you would like to Print, Quick Print or view the Print Preview screen. 

print

This box will appear with various printing options such as the number of copies to be printed, page range selection, etc.  After selecting printing options, press OK to print documents.

print2

 

 

 

 

 

 

 

 

 

 

 

 

How do I access Recent Documents in Word 2007?

In Office 2007, you can now have up to 50 Recent Documents. The Recent Documents space is much larger and easy to navigate, and allows you to pin oft-used documents in place for future reference. To do so, notice the gray push pin that appears next to all the documents. To actually pin a document, all that needs to be done is one click of the gray push pin. Then, a green push pin will appear, meaning that you have pinned that document. Below is an example:

recents

What is Word Options?

Click the Office button at the top-left of Microsoft Word.

Click Word Options at the bottom-right of the menu.

The Word Options dialog appears, allowing you to configure the following groups of options by clicking on categories in the left pane: Popular, Display, Proofing, Save, Advanced, Customize, Add-Ins, Trust Center or Resources.

word options

 

What is SmartArt?

Venn Diagram

SmartArt is new to Microsoft Office Word, and allows users to create and organize information graphically. The application can be found under the “Insert” Tab and in the “Illustrations” group. After clicking on the “SmartArt” command, users can select the desired diagram. SmartArt graphics range from Organizational Charts, Cycle Diagrams, Pyramid Diagrams and Venn Diagrams.

 

What are Contextual Tabs?

Whenever a person selects or inserts an object, the Contextual Tabs for modifying that object (such as pictures, tables, text boxes and charts) appear in the Ribbon. For example, the image below shows the Picture Tools Contextual Tab that appears when a picture is selected.

context

 

How do I insert a Page Break ?

Go to the Insert Tab and click on Page Break.

pb

Hint:  You can hit Ctrl + Enter from the Keyboard to enter in a page break.

How do create a Mail Merge?

To start the Mail Merge in the new Word 2007, click on the Mailings tab.

When you click on the arrow beside Start Mail Merge, a drop-down list appears.  Select the last option, “Step by Step Mail Merge Wizard.”

This brings up the Mail Merge task pane. Select Letters (or whatever type you want) as the type of document and then click on the “Next: Starting document” link at the bottom of the task pane to go to the next step to select your starting document.

mm2