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Senior Vice Provost


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Senior Vice Provost

Philips Memorial Hall, Room 008
700 South High Street
West Chester, PA 19383

Dr. Jeffery L. Osgood, Jr.
Senior Vice Provost and Dean of Graduate Studies

Andrea Grinwis
Academic Affairs Programs and Policies Manager

The Office of the Senior Vice Provost reports to the Provost and provides leadership for several areas within Academic Affairs:

Information and Resources

Students look to this office when dealing with difficult academic issues. Such issues include:

  • Academic Probation and Dismissal
  • Academic Recovery Plans
  • Academic Integrity Violations
  • Course Substitution Requests
  • Grade Appeals
  • Readmission after previous academic difficulty

Students can find more detailed information by visiting Student Information and Resources.

Specific questions related to student matters should be directed to the Academic Affairs Office: 610-436-3551.

The Office of the Senior Vice Provost also oversees curricular matters and is responsible for maintaining integrity with regard to the university's academic policies. This office:

  • Oversees Program Review & Assessment and First-Year Student Scheduling.
  • Acts as liaison to The Curriculum and Academic Policies Council (CAPC) and The Pennsylvania State System of Higher Education (PASSHE).
  • Provides leadership for faculty development in order to facilitate an engaged learning environment.

Visit Faculty/Staff Information and Resources for more information.

Have a question for our office? Contact the Office of the Senior Vice Provost at 610-738-0492.

Important Information

Important Dates

The 2017-2018 Academic Calendar and all monthly calendars are housed on the Registrar site.

Spring semester begins: Monday, January 23

Add/Drop period: Monday, January 23 – Monday, January 30

To ensure WCU students are able to secure federal financial aid, PASSHE is now requiring faculty to report student attendance. Attendance rosters will be available for faculty during this initial attendance period: Wednesday, January 25 – Thursday, February 2

Course withdrawal period: Tuesday, January 31 - Friday, March 31

Enrollment snapshot: Monday, February 13 (Please review class rosters and confirm that all students are registered prior to this date.)

ARP deadline for students on academic probation: Friday, February 17(This pertains to undergrads only)

Spring Break: Monday, March 13 – Friday, March 17    

To ensure WCU students are able to secure federal financial aid, PASSHE is now requiring faculty to report student attendance. Attendance rosters will be available for faculty during this term midpoint attendance period: Wednesday, March 22 – Tuesday, March 28

No Grade (NG) completion deadline: Friday, March 31

Audit request deadline: Friday, March 31

Pass/Fail request deadline: Friday, March 31

It is recommended that atleast one major course evaluation take place (with the students receiving feedback) before the term withdrawal deadline: Monday, May 1

Last class day: Friday, May 5

Final exams: Monday, May 8 – Friday, May 12      

Undergraduate Commencement: Saturday, May 13 & Sunday, May 14

Graduate Commencement: Saturday, May 13

Important Information for Syllabus Creation

The information below may be found anytime by visiting the Senior Vice Provost’s website.

· Policy on Required Course Information, Evaluations, and Course Syllabi

· Syllabus Checklist: Information required by every course syllabus, including graduate course syllabi, gen ed course syllabi, and distance ed syllabi

The following documents were created by CAPC to assist faculty in complying with the above referenced policy. The Office of the Provost, WCU-APSCUF, and CAPC would like to offer the following tips to provide faculty seamless ways of distributing the required syllabus statements: 1) simply attach/staple the appropriate syllabus template document to your existing syllabus; and/or, for electronic distribution on D2L, 2) place a reference in the syllabus directing students to a separate file containing the required syllabus statements posted in the same digital space as the syllabus.

· Syllabus Template (Undergraduate)

· Syllabus Template (Graduate)

Important Syllabus Notes

  • · The Emergency Communication Committee has recommended that the emergency phone number for WCU's Department of Public Safety – (610) 436-3311 – be listed on all course syllabi. This specific recommendation is made to help the campus be prepared in case of an emergency situation.

    · Please include the Excused Absences Policy on all syllabi.

Policy Notes and Important Information

  • All academicpolicies can be found in the Undergraduate and Graduate Catalogs or on the CAPC Policies page.
  • Award Z grades to students who stop attending classes but do not drop or withdraw during the semester. This information is important to the Financial Aid Office, so they maintain compliance with the U.S. Government Policy for awarded aid.
  • When posting student information, useasystemto identify students otherthantheir social security numberor WCU ID number.
  • ONLY courses with the SPK prefix fulfill the general education public speaking requirement. For nativestudents,only SPK208 or 230 are approved general education courses. For Transfer students,SPK199 satisfies this requirement.
  • WRT100 recorded as transfer credit indicates that the WRT120 requirement has been met. The student can schedule any one of the WRT200 series to complete the composition general education requirement.
  • Transfer students must earn 60 credits at WCU in order to qualify for honors at graduation.
  • Transfer credits that were taken Pass/Fail are noted on students’ records as TP. This designation will indicate that the course must be retaken for a grade if required.
  • Students must complete MAT1XX, WRT120, and WRT2XX by the time they have earned 60 credits. Transfer students entering with 60 or more credits should be urged to complete these requirements during their first semester at WCU.

Student Advocate for ADA Accommodations

In an effort to assist students who either receive or may believe they are entitled to receive accommodations under the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973, the University has appointed a student advocate to be a contact for students who have questions regarding the provision of their accommodations or their right to accommodations. The advocate will assist any students who may have questions regarding these rights.

Ms. Lynn M. Klingensmith, Director of Social Equity/Title IX Coordinator, has been designated in this role. Any students who may need assistance with their rights to accommodations should contact her at

Textbook Tips for Students and Faculty

The cost of textbooks may deter some students from purchasing them, which can hinder their academic success. As such, the Division of Student Affairs Multicultural Student Success Committee has compiled a list of affordable textbook purchasing options to encourage students to buy their required readings in a timely manner:

Faculty members are encouraged to share this information with their students at the beginning of each semester through their syllabi, email, or other communication methods.

Library Reserves

Copyright law, including Fair Use, allows (within limits) faculty to place works on reserve in the library:

The Library does not automatically purchase copies of textbooks, and Library policy is not to purchase multiple copies of textbooks. However, faculty can put copies of textbooks and other materials on reserve at the Reserve Desk and at the Instructional Media Center in the FHG Library and in the Presser Music Library. Faculty can also place materials on Electronic Reserves through the Reserve Desk. (

Links to Articles, Books, Sound Recordings, and Videos

Faculty can put links for books, articles, videos, sound recordings, etc. licensed by the WCU Library in their syllabi or on D2L using permanent URLs:

Faculty can create their own open access textbooks and course packets. See Peter Suber, Director of the Harvard Office for Scholarly Communication and Research Professor of Philosophy at Earlham College. (Very Brief Introduction to Open Access,, and Open Access, The Book, MIT Press, 2012,

Submitting CAPC Proposals with CIM

Training guides and videos, as well as links to:
  • CIM-Course,
  • CIM-Policies, and
  • CIM-Programs

can be found on the CAPC – Proposals page: