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Policies

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Policy Name	Policy Owner	Division/Unit
Acceptable Use Policy	Chief Information Security Officer	Academic Affairs (IS&T unit)
Acceptable Uses of Electronic Signatures Policy	Chief Information Security Officer	Academic Affairs (IS&T unit)
Affirmative Action Equal Opportunity Policy	Vice President – Division for Access, Compliance and Engagement (ACE)	Equal Opportunity and Compliance
Alcohol at Events Policy	Vice President for University Affairs	University Affairs
Americans with Disabilities Act Policy	Vice President – Division for Access, Compliance and Engagement (ACE)	Equal Opportunity and Compliance
Animals in the Workplace Updated Policy WJH Draft[1]. TEMdocx	Associate Vice President and Chief Human Resources Officer	Finance & Administration
Animals On Campus Policy	Vice President – Division for Access, Compliance, and Engagement (ACE)	Equal Opportunity and Compliance
Antihazing Policy	Director of Student Leadership and Involvement	Student Affairs
Athletics Donation Request Policy	Assistant Director of Athletics for Compliance	Student Affairs
Athletics Tailgating Policy	Director of Athletics	Student Affairs
Booster Policy	Assistant Director of Athletics for Compliance	Student Affairs
Campus Recreation Facilities Policy	Director of Campus Recreation	Student Affairs
Care and Use of Animals in Research Policy	Vice Provost for Research and Creative Activity	Academic Affairs
Children in the Workplace Policy 3-3-2021[1] TEM	Associate Vice President and Chief Human Resources Officer	Finance & Administration
Commercial Advertising and Sales	Vice President for Finance and Administration	Finance & Administration
Complex Event Advising Policy	VP of Student Affairs	Student Affairs
Contracting Process	Director of Business Services	Finance & Administration
Counseling and Psychological Services Charges Policy	Director/Chair of Counseling Center	Student Affairs
Credit Card Vendor Policy	Vice President for Student Affairs	Student Affairs
Criminal History Record Information (CHRI) Policy	Christine Siegl	University Affairs
D2L Course Access Policy	Director of Ed Tech and User Services	Academic Affairs (IS&T unit)
Data Classification Policy	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Data Governance Policy	Megan Jerabek	Academic Affairs
Dining Services Refund Policy	Associate Vice President and Dean of Students	Student Affairs
Disciplinary Suspension and Dismissal Policy	Assistant Vice President of Admissions	Academic Affairs
Discovery Request Policy	Deputy CIO	Academic Affairs (IS&T unit)
End of Life Software Support and Access Policy	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Energy and Resource Conservation Policy Under Review	Associate Vice President for Facilities	Finance & Administration
Equipment Lending Authority of WCU owned Fixed Assets	Controller	Finance & Administration
Excuse Note Policy	Director of Student Health Services	Student Affairs
Export Controls in Research Policy	Vice Provost for Research and Creative Activity	Academic Affairs
Exterior Posting Advertising Policy_effective 10.24.2024	Andrew Lehman	University Affairs
External Vendors & Solicitations	Director of Sykes Union and Student Activities	Student Affairs
Facility Use Policy	Director of Conference Services	University Affairs
Financial Conflict of Interest in University Research Policy	Vice provost for Research and Creative Activity	Academic Affairs
Fundraising Policies Procedures	VP for University Advancement & External Affairs	University Advancement & External Affairs
Gift Acceptance Policy	VP for University Advancement & External Affairs	University Advancement & External Affairs
Graduate Assistantship Policy for the Graduate School	Dean of the Graduate School	Academic Affairs
Guidelines on State Work Study Policy[1] TEM	Associate Vice President and Chief Human Resources Officer	Finance & Administration
Health and Safety Policy	Director of Environmental Health and Safety	Finance & Administration
Housing Policy for Discipline And Justice Involved Students	Director of Residence Life and Housing Services	Student Affairs
Incident Response Policy	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Indirect Cost Recovery for External Funds Policy	Vice Provost for Research and Creative Activity	Academic Affairs
Information Technology Procurement Policy	Paul Gargiulo, Director of User Services	Academic Affairs (IS&T unit)
Intramural Sports Handbook Policy	Director of Campus Recreation	Student Affairs
Involuntary Medical Withdrawal Policy _8.12	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Managers Graduate Degree Reimbursement Policy 3-12-2021[1] TEM	Associate Vice President and Chief Human Resources Officer	Finance & Administration
Mobile Wireless Communications Stipend Policy	Deputy CIO	Academic Affairs (IS&T unit)
Name Image and Likeness Policy	Vice President for Student Affairs	Student Affairs
Naming University Facilities and Programs Policy	Vice President for University Advancement and External Affairs	University Advancement & External Affairs
National Organization Cooperation Policy for Library	Director of Student Leadership and Involvement	Student Affairs
New Student Fee Policy	Director of New Student Programs	Academic Affairs
No Trespass Order Policy	Chief of Police	Finance & Administration
Obsolete Account Access Policy	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Outdoor Adventure Pursuits Essential Eligibility Requirements Policy	Director of Campus Recreation	Student Affairs
Overaward Financial Aid Policy	Executive Director of Financial Aid	Academic Affairs
Parking Services Policy	Parking Manager	Finance & Administration
Payments to Research Participants	Controller	Finance & Administration
PCard & Travel Card Policy	Accounts Payable & Card Systems Manager	Finance & Administration
Permanent Art Collection Management Policy	Vice President for University Affairs	University Affairs
Photography Policy	Assistant Vice President for Communications and Marketing	University Affairs
Preferred Name Policy	Vice President – Division for Access, Compliance and Engagement (ACE)	Equal Opportunity and Compliance
Procedure to Review and Propose the Removal of a Namesake from a University Facility or Program	Vice President for University Advancement & External Affairs	University Advancement & External Affairs
Professional Recommendation Policy	Director of Career Development Center	University Advancement & External Affairs
Prohibition on Camping Policy_effective 10.21.2024	Todd Murphy	Finance & Administration
Public Official Engagement Policy	VP for University Advancement & External Affairs	University Advancement & External Affairs
Purchasing Policy Over Bid Threshold	Purchasing Manager	Finance & Administration
Purchasing Policy Under Bid Threshold	Purchasing Manager	Finance & Administration
Purchasing Policy	Purchasing Manager	Finance & Administration
Ram Plan Application Policy	Assistant Vice President for Student Engagement	Student Affairs
Ram Plan Assessment Appeals Policy	Assistant Vice President for Student Engagement	Student Affairs
Ram Plan Experience Delivery Policy	Assistant Vice President for Student Engagement	Student Affairs
Ram Plan Experience Inactivation Policy	Assistant Vice President for Student Engagement	Student Affairs
Ram Plan Experience Withdrawal Policy	Assistant Vice President for Student Engagement	Student Affairs
Ram Plan Training Policy	Assistant Vice President for Student Engagement	Student Affairs
Recycling Policy Under Review	Director of Custodial, Grounds & Transportation	Finance & Administration
Refund Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Registration Hold Policy	Senior Associate Vice President	Academic Affairs
Registration of Clinical Trials in Research Guidelines	Vice Provost for Research and Creative Activity	Academic Affairs
Release of Medical Records Policy	Director of Student Health Services	Student Affairs
Relocation of WCU Owned Equipment and Fixed Assets	Controller	Finance & Administration
Responsibilities of Delegated Authority for Purchasing and Contracting	Director of Business Services	Finance & Administration
Retired Employee Accounts Policy	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Retroactive Withdraw Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Return of Title IV Funds Policy	Executive Director of Financial Aid	Academic Affairs
Sexual Harassment and Misconduct Policy (non-Title IX)	Vice President – Division for Access, Compliance, and Engagement (ACE)	Equal Opportunity and Compliance
Sexual Misconduct Policy	Vice President – Division for Access, Compliance, and Engagement (ACE)	Equal Opportunity and Compliance
Sports Club Council Handbook Policy	Director of Campus Recreation	Student Affairs
Student Athlete Handbook Policy	Associate Director of Athletics	Student Affairs
Student Code of Conduct	Assistant Dean of Students	Student Affairs
Student Gender & Sex Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Student Health Service Fee Schedule Policy	Director of Student Health Services	Student Affairs
Student Local Address Policy	Sr. Associate Vice President for Academic & Enterprise Systems, University Registrar	Academic Affairs
Student Military Status Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Student Occupancy Agreement	Director of Residence Life and Housing Services	Student Affairs
Student Organization Special Event Advising Policy	Director of Student Leadership and Involvement	Student Affairs
Student Privacy and FERPA Policy	Senior Associate Vice President for Academic & Enterprise Systems, University Registrar	Academic Affairs
Student Social Security Number Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Surplus Property Policy__	Surplus Property Manager	Finance & Administration
Sykes Union Advertising Policy	Director of Sykes Union and Student Activities	Student Affairs
Sykes Union and Student Activites Program Planning Guide	Director of Sykes Student Union and Student Activities	Student Affairs
Sykes Union Decorations & Chalking Policy	Director of Sykes Student Union and Student Activities	Student Affairs
Telecommuting - Remote Work Pilot Policy FINAL	William Helzlsouer	Finance & Administration
Temporary Records Policy -- 10-23-2024	Bill Helzlsouer	Finance & Administration
Third Party Vendor Management Policy for IT Commodities	Steve Safranek, Chief Information Security Officer	Academic Affairs (IS&T unit)
Time, Place, and Manner for Expressive Activities Policy	Vice President for University Affairs and Chief of Staff	University Affairs
Title IV Satisfactory Academic Progress Policy_	Executive Director of Financial Aid	Academic Affairs
Travel Policy	Accounts Payable & Card Systems Manager	Finance & Administration
Tree Policy	Director of Custodial, Grounds and Transportation	Finance & Administration
University Event Policy	Vice President for University Affairs	University Affairs
Use of Human Subjects for Course-based Research Projects Policy	Associate Vice Provost of Research and Creative Activities	Academic Affairs
Use of Human Subjects in Research Policy	Associate Vice Provost for Research and Creative Activities	Academic Affairs
Vehicle Policy 10-23	Assistant Vice President of Facilities Operations	Finance & Administration
Venue Management Booking Policy	Director of Venue Management	University Affairs
Voluntary Medical Withdrawal Policy	Sr. Associate VP of Academic & Enterprise Systems, University Registrar	Academic Affairs
Volunteers for the Physician for the Department of Athletics Policy	Director of Athletics	Student Affairs
Vulnerability Management Policy	Chief Information Security Officer	Academic Affairs (IS&T unit)
Web Privacy Policy	Director of Web Communications	University Affairs

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