Facilities : Event Form

Event Form

All event requests must be submitted no less than two weeks prior to your event date. Many campus events are scheduled around the same time, and we assign resources on a first come basis. We will attempt to process forms after the deadline but are unable to guarantee that we can provide the required equipment and services.

Requestor Information

Please make sure you have filled in all required fields with valid information.

Requestor Name:

Requestor Position:

Requestor Phone:

- Phone (next 3 digits): - Phone (next 4 digits):

Requestor Email Address:

Is the Requestor also the Event Coordinator?

Yes No

Event Coordinator Name:

Event Coordinator Position:

Event Coordinator Phone:

- Phone (next 3 digits): - Phone (next 4 digits):

Event Coordinator Email Address:

Department Name:

Account Number:

Event Detail Information

Please make sure you have filled in all required fields with valid information.

Event Name:

Event Length:

Single Day Event
Multi Day Event

Event Date:

Event Start Time:

Event End Time:

Please provide dates with start and end times for each date:

Does Event have Indoor Location(s)?

Yes No

Building:

Room Number:

Add Another Indoor Location

Building 2:

Room Number 2:

Add Another Indoor Location

Building 3:

Room Number 3:

Does Event have Outdoor Location?

Yes No

Describe Outdoor Location:

You may also email a diagram or drawing of the outdoor location to wrkcontrol@wcupa.edu with the Event Name as the Subject.

Will there be food/beverages served?

Yes No

Estimated Number of Attendees:

Personnel Requirement Information

Please make sure you have filled in all required fields with valid information.

Are Custodial Resources Required?

Yes No

Please Note - Departments or individuals scheduling programs or functions are responsible for ensuring spaces are returned to the condition they were in prior to the event. Please consider how your event will affect the building's common areas and restrooms. Regular custodial service is provided Monday 6am through Friday 4pm for most Academic Buildings (excluding Sykes Student Union and Campus Recreation Center). Events that occur on evenings and weekends that require custodial services will be scheduled on an overtime basis and certain departments or individuals may need to provide a valid University account number for possible charges. Student Organization and University Sponsored events are often excluded from any charges.

Do you need custodians on duty during the event?

Yes No

Do you need custodians on duty after the event?

Yes No

Grounds Resources Required?

Yes No

Do you need grounds on duty during the event?

Yes No

Do you need grounds on duty after the event?

Yes No

Please Note - Departments or individuals scheduling programs or functions are responsible for ensuring spaces are returned to the condition they were in prior to the event. Regular grounds service is provided Monday 6am through Friday 2pm. Events that occur on evenings and weekends that require grounds services will be scheduled on an overtime basis and certain departments or individuals may need to provide a valid University account number for possible charges. Student Organization and University Sponsored events are often excluded from any charges.

Facilities Shop Resources Required?

Yes No

Do you need resources on duty prior to the event?

Yes No

Electric Shop Prior?

Yes No

Plumbing Shop Prior?

Yes No

Do you need resources on duty during the event?

Yes No

Electric Shop During?

Yes No

Plumbing Shop During?

Yes No

Do you need resources on duty after the event?

Yes No

Electric Shop After?

Yes No

Plumbing Shop After?

Yes No

Other Need Information

Please make sure you have filled in all required fields with valid information.

Deliver Stage?

Yes No

Set Up Stage?

Yes No

Approximate Stage Size:

Pull Out Bleachers?

Yes No

Are Tables Needed?

Yes No

Number of Round Tables Needed:

Number of Rectangle Tables Needed:

Is Table Set Up Required?

Yes No

Describe the Table Setup:

You may also email a diagram or drawing of the setup to wrkcontrol@wcupa.edu with the Event Name as the Subject.

Are Chairs Needed?

Yes No

Number of Chairs Needed:

Is Chair Set Up Required?

Yes No

Deliver Podium?

Yes No

Hose or water source needed?

Yes No

Describe your Hose or Water Source need:

Delivery of additional waste bins?

Yes No

Number of additional cardboard bins needed:

Set Up Tent?

Yes No

Tent - Small (One Available 20 X 20 Purple & Gold):

Tent - Small (One Available 20 X 20 Green & White):

Facilities may contact you concerning tent recommendations and availability.
Tents are supplied on a first come first serve basis.

Please Note - Departments are responsible for tables and chairs while in their possession and liable for any loss or damage.

Additional Comments: