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Student System Modernization

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BannerBot Lessons

These updates are snapshots of the changes coming with the Banner/RamPortal implementation. We also link how these decisions were made.

Most Recent BannerBot Lesson: SIS Decision Summary

Student Information System Decision Summary Decision Element: Multicomponent to Co-Requisite Model Executive Summary: WCU currently utilizes multi-component courses (i.e. courses with two elements such as Lecture & Lab, or Lecture & Discussion). Banner registration module has complexities that limit our ability to have multi-component courses. WCU UNIVERSITY WEST CHESTER Innovate Implement Integrate Inspire myWCU In myWCU,courses can have multiple components (i.e.courses with two elements suchas lecture & lab; or lecture & discussion), and the ability to configure registration rules inmultiple ways. Example: . Our WRT 123 courses that have a lecture and a singular-corresponding discussion are a one-to-one relationship and work fine in RamPortal . Some of our sciences that have a singular lecture and then multiple labs/discussions the students can select from are a one-to-many relationship and will not work in RamPortal. ← RamPortal . Lecture (LEC): Remain the 3-digit catalog number without any character (ie: BIO 100) ⚫ Laboratory (LAB): L will be placed at the end of the 3-digit catalog number (ie: BIO 100L) ⚫ Discussion (DIS): D will be placed at the end of the 3-digit catalog number (ie: BIO 100D) . Seminar (SEM): S will be placed at the end of the 3-digit catalog number (ie: BIO 100S) Lecture/Discussion: Used for courses that decide not to have multiple components but offer multiple meeting patterns to coordinate different instructions • WRT 123 could move to this model because it offers a one-to-one WCU will move to creating co-requisite courses to correspond to the primary section but distinguish them by course number instead of subject code. For example, BIO 110 will remain for the lecture and BIO 110L will be created for the lab. This limits the need to create multiple subject codes, and it will likely be a bit clearer for students in the registration section.

 

Grades

Grades lesson

Parts of Term - Summer & Winter

Student System Modernization Parts of Term Summer & Winter

Parts of Term - Spring & Fall

Student Information System Decision Summary Decision Element: Parts of Term Spring and Fall Executive Summary: RamPortal's "Parts of Term" is similar to "sessions" within a term in myWCU. It is the ability to offer courses for a subset of time within a full term. Banner Term: STVPTRM WCU WEST CHESTER UNIVERSITY Innovate Implement Integrate Inspire myWCU Fall and Spring Session 01: Full 15-Weeks Session 71: First 7-Weeks Session 72: Second 7-Weeks Session DD: Ad hoc start and/or end dates of a course within the term dates Configuration Decision RamPortal Fall and Spring 1 (System Required): Full Semester 7A: First 7-Weeks 7B: Second 7-Weeks 10: First 10-Weeks 13: Last 13-Weeks 5A: First 5-Weeks 5B: Second 5-Weeks 5C: Third 5-Weeks 8A: First 8-Weeks 6A: Ad Hoc Banner does not have the ability to offer courses that are "dynamically dated"; therefore, our sessions (known as parts-of-term) had to be extended. This decision was made strategically, as each part-of-term must be set up correctly in the SIS for every semester. Too few parts-of-term and it does not meet the needs of the department. Too many, and the time it takes to "set up" a semester in the SIS is extended significantly. Impact & Decision Context There are two main objectives in establishing our parts of term: 1) Banner does not have "dynamic date" capabilities as part of delivered code. All courses need to align with a set part of term length. There can be no exceptions. 2) Due to not having a dynamic date capability, we need to ensure we have collective agreement on the part of term structure that is going to work for WCU.

Campus Codes

Student Information System Decision Summary Decision Element: College Codes WCU WEST CHESTER UNIVERSITY Innovate Executive Summary: Levels and College are two academic foundational elements within the system. Students and classes are connected to both level and college. Banner Term: STVLEVL Implement Integrate Inspire myWCU College Codes = 5 characters CARHU = College of Arts & Humanities CESW= College of Education & Social Work CHEAL = College of Health Sciences COBPM = College of Business & Public Management CSMSS = College of Sciences & Mathematics CUNIV = University College SMUS School of Music Banner College Codes = Limited to 2 Characters WCU is utilizing number values to align with project goals of increased flexibility. 00 = No College Designation 01 = West Chester University 10= Arts & Humanities 11 = Business & Public Management 12= Education & Social Work 13 = Health Sciences 14 = Honors College 15 School of Music = 16 = Sciences & Mathematics 17 = University College Impact & Decision Context -> These decisions are directly tied to the project priority to configure to allow for high flexibility moving forward. -> Colleges can be used to track/report on students and/or classes, but will not be permanently tied to a student or class.

Admission Type Codes - Graduate

Student Information System Decision Summary Decision Element: Admission Type Codes (Graduate) WCU WEST CHESTER UNIVERSITY Innovate Integrate Executive Summary: This field is used to identify various admission/applicant types and typically does not change following admission to the university. Banner Term: STVADMT Implement Inspire myWCU ACC: Accelerated Grad Adm ACI: Accel Grad International ADR: Defer Accelerated IAD: Defer Accel International IDR: Defer International INR: International Grad Readmit INT: International Grad Admit NDR: Defer New NEW: New Graduate Admission ↑ Banner Code Limit = 2 characters GA: Graduate Admit GR: Graduate Readmit GD: Graduate Defer GN: Graduate Non-Degree GC: Graduate Accelerated Admit GF: Graduate Accelerated Defer Impact & Decision Context -> Extensive consideration was given to potential modifications to the admission type codes before ultimately deciding to proceed with the majority of the admit type descriptions already in use, due to the institution's need to regularly report on this data.

Previous BannerBot Lessons

Admission Decision Codes

Student Information System Decision Summary Decision Element: Admission Decision Codes Executive Summary: These codes are used to document the various stages of the application cycle at the undergraduate, graduate, and doctoral levels. Banner Term: STVAPDC myWCU Banner/RamPortal WCU WEST CHESTER UNIVERSITY Innovate Implement Integrate Inspire Program Action/Action Reason APPL/INC: Application Incomplete DENY/MIN: Deny Minimum Requirements MATR/PAID: Deposit Paid WADM/NPAY: Withdrawal after Accept Code Limit = 2 characters Al: Application Incomplete AC: Application Complete AA: Accepted AS: Accepted 2nd Choice program Al: Accepted from WL - 1st Choice A2: Accepted from WL - 2nd Choice CA: Accepted Conditional PA: Accepted Provisional DA: Deferral Accepted DC: Deny Admissions Closed DM: Deny-Min Requirements Not Met DD: Deny to Specific Curriculum DF: Deny Too Few Credits DP: Deposit Paid DW: Deposit Waived PC: Program Changed RC: Reconsider WL: Waitlist WA: Withdrew - After Accept WD: Withdraw - After Deposit WI: Withdrew - Incomplete App WW: Withdrew - Waitlist WC: Withdrew - Complete No Decision Impact & Decision Context -> Ellucian uses 1 field and the codes is limited to 2 characters. -> We are creating decision codes for most of our combined Program/Action and Action Reasons, so we do not lose any of the rationale for decisions applied. -> Some admissions decisions have been modified to streamline decisions between the Graduate School and Undergraduate Admissions.

Admission Type Codes - Undergraduate

Student Information System Decision Summary Decision Element: Admission Type Codes (Undergraduate) WCU WEST CHESTER UNIVERSITY Innovate myWCU PB1: Post-Bac Pre-med FY1:First Year- Regular Admit FY2: First Year - ADP/Act 101 FY3: First Year - ADP/non-Act 101 FY4: First Year - Special Admit RA1: Readmit-Regular RA2: Readmit - ADP/Act 101 RA3: Readmit - ADP/non Act101 RA4: Readmit - Special Admit RA5: Readmit Dismissed Student TRO:Transfer Military TR1: Transfer - Regular TR2: MCCC Dual Admission Program TR3: PA Comm Coll No Assoc. TR4: Transfer - SSHE Acad Passport TR5: Passport with Associate's Degr TR6: Transfer - DCCC Articulation TR7: Transfer - Non-Degree to Degre TR8: Transfer - 1st Degree at WCU TR9: Transfer - 1st Degree NOT WCU ↑ Banner Code Limit = 2 characters UN: Undergraduate Non-Degree PB: Post-Bac Pre-Med F1: First Year - Regular Admit F2: First Year - ASP/Act 101 F3: First Year - ASP F4: First Year - Special Admit R1: Undergraduate - Readmit R2: Readmit - ASP/Act 101 (conversion) R3: Readmit - ASP (conversion) R4: Readmit - Special Admit (conversion) R5: Readmit Dismissed Student TO: Transfer Military T1: Transfer Regular T2: Transfer: Articulation Agrmt T3: Transfer: PA CC No Assoc T4: Transfer: PASSHE T5: Transfer Passport w/Assoc Deg T7: Transfer Non-Degree to Degree T8: Transfer 1st Degree at WCU T9: Transfer 1st Degree Not WCU Integrate Implement Inspire Impact & Decision Context -> Extensive consideration was given to potential modifications to the admission type codes before ultimately deciding to proceed with the majority of the admit type descriptions already in use, due to the institution's need to regularly report on this data.

Student Types

Student Information System Decision Summary Decision Element: Student Types WCU WEST CHESTER UNIVERSITY Innovate Integrate Executive Summary: Student type originates with the application for admissions. Upon matriculation it gets applied to the student record. This field updates as part of the student's record to accurately reflect their current student type. The field is also used for IPEDS reporting. Banner Term: STVSTYP Implement Inspire myWCU No Equivalent Field ↑ Banner Code Limit = 1 character O - Undeclared (System Required) C- Continuing Student F - First Year G-New Graduate H - High School R-Readmitted N - Non-Degree T-Transfer U - Unclassified L- New Doctoral V-PASSHE Visiting Impact & Decision Context -> Values are typically used for IPEDS reporting should help us easily identify different populations of students.

College Codes

Student Information System Decision Summary Decision Element: College Codes WCU WEST CHESTER UNIVERSITY Innovate Executive Summary: Levels and College are two academic foundational elements within the system. Students and classes are connected to both level and college. Banner Term: STVLEVL Implement Integrate Inspire myWCU College Codes = 5 characters CARHU = College of Arts & Humanities CESW= College of Education & Social Work CHEAL = College of Health Sciences COBPM = College of Business & Public Management CSMSS = College of Sciences & Mathematics CUNIV = University College SMUS School of Music Banner College Codes = Limited to 2 Characters WCU is utilizing number values to align with project goals of increased flexibility. 00 = No College Designation 01 = West Chester University 10= Arts & Humanities 11 = Business & Public Management 12= Education & Social Work 13 = Health Sciences 14 = Honors College 15 School of Music = 16 = Sciences & Mathematics 17 = University College Impact & Decision Context -> These decisions are directly tied to the project priority to configure to allow for high flexibility moving forward. -> Colleges can be used to track/report on students and/or classes, but will not be permanently tied to a student or class. ↑

Summer Terms

Student Information System Decision Summary; Decision Element: Summer Term Structure; Executive Summary: The term is tied to the class schedule, student record, and system configuration such as aid year. Banner Term: STVTERM myWCU 3 Summer Terms Summer I 2024 - 2242 Summer II 2024 - 2243 Summer Post 2024 - 2244 ↑ Banner Moving to 1 Summer Term Summer 2024 – 202420 WCU WEST CHESTER UNIVERSITY Implement Innovate Impact & Decision Context -> WCU will be moving towards 1 Summer semester beginning Fall 2024, with parts-of-term (or, as we know them, sessions). -> Prioritizes flexibility -> Allows terms to remain in order, for student class search. -> Has clear mapping to other PASSHE institutions. Integrate nspire For conversion of academic history, weneed to preserve our Summer II and Summer Post terms: Summer I 2023 - 202320 Summer II 2023 202321 Summer Post 2023 - 202322

Term Level & Values

Student Information System Decision Summary Decision Element: Term Structure and Values Executive Summary: The term is tied to the class schedule, student record, and system configuration such as aid year. Banner Term: STVTERM myWCU 2245 Four-digit code to signify term Current Standards: First Digit = Century Middle Digits = Year Last Digit = Semester ↑ Banner 202430 = Fall 2024 Year Semester WCU WEST CHESTER UNIVERSITY Ellucian value is six digits, allowing further details in our codes. Six-digit code: First Four Digits = Year, Last Two Digits = Semester Innovate Implement Inspire Impact & Decision Context -> Two-digit term value provides space to add terms if needed. -> Prioritizes flexibility -> Allows terms to remain in order, for student class search. -> Has clear mapping to other PASSHE institutions. Integrate Term Designations: 10 = Spring 20 = Summer 30 = Fall 40 = Winter

10/13

SIS Decision Summary Poster

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Last Updated 10/9/23