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Registrar

Grade Changes

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Registrar

Address:
Kershner Student Service Center
25 University Ave
West Chester, PA 19383


Phone: 610-436-3541
Fax: 610-436-2370


NOTICE: WCU email is our primary and official form of communication.

General: registrar@wcupa.edu
Non-Degree: ugradnondegree@wcupa.edu
Transcripts: transcripts@wcupa.edu
Transfer Credits: transfercredits@wcupa.edu


Hours:
Mon, Tue, Thu, Fri: 8am-4pm
Wed: 9am-4pm


Staff Directory

Students

Student Grade Appeals

  • If you think that a grade you have received is incorrect, that is, you are questioning the instructor's decision, the first step is to talk to the instructor directly.
  • If this isn't satisfactory, then you can use the University's Grade Appeals Policy, which is found in the Undergraduate Catalog's Academic Policies and Procedures within the Grade Information section.
  • If you believe you've been given a grade that you shouldn't have been given, for example if you didn't attend a class at all but received an "F", then you can file a written appeal in the Registrar's Office explaining the situation.

Faculty

Course grades are awarded by the professor of record and reported to the University Registrar.  These grades, with exception to NG (no grade) and IP (in progress), are considered final, but may be changed at the discretion of the faculty member within nine instructional weeks from the start of the subsequent Fall or Spring semester.  Any changes submitted after that date requires approval of the Provost or his/her designee.  Appropriate justifications for changing a final course grade include computational or clerical error.

For undergraduate courses, students with a grade of NG must have their work submitted by the end of the ninth instructional week of the subsequent Fall or Spring semester, or the grade will automatically change to an F.  Similarly, students with a grade of IP must have their work submitted by the end of the ninth instructional week of the equivalent Fall or Spring semester in the following year, or the grade will automatically change to an F.

For graduate courses, students with a grade of NG must have their work submitted by the end of the fourteenth instructional week of the subsequent Fall or Spring semester, or the grade will automatically change to an F.  Similarly, students with a grade of IP must have their work submitted by the end of the fourteenth instructional week of the equivalent Fall or Spring semester in the following year, or the grade will automatically change to an F.

Faculty Grade Changes

All faculty have access to change a grade through the online Change of Grade Workflow located in myWCU.  Prior to submitting any change of grade requests, please visit the Faculty Portal for Change of Grade Information and Documentation.  Please note that the paper Change of Grade request form will only be accepted if the student is not listed on the grade roster, or the grade roster for the class is no longer available.  Please contact space@wcupa.edu with any questions.