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Registrar

Student Records

Contact Us  

Registrar

Address:
Kershner Student Service Center
25 University Ave
West Chester, PA 19383


Phone: 610-436-3541
Fax: 610-436-2370


NOTICE: WCU email is our primary and official form of communication.

General: registrar@wcupa.edu
Non-Degree: ugradnondegree@wcupa.edu
Transcripts: transcripts@wcupa.edu
Transfer Credits: transfercredits@wcupa.edu


Hours:
Mon, Tue, Thu, Fri: 8am-4pm
Wed: 9am-4pm


Staff Directory

myWCU Logo

What is myWCU?

myWCU is the student administration system at West Chester University. myWCU is used for accessing student information, grading, and class scheduling.

Managing Student Records

The Registrar's office oversees student record information including student bio/demo data such as name, address, and contact information. Students have access to manage their student records via myWCU self-service. Please also refer to the "Student Record" section of our Forms page.

Majors and Minors

Students should utilize the Change of Major form or the Add Minor form to request a switch.

For more information, please visit our Forms page.

Part-Time and Full-Time Enrollment

When registering for classes, students are asked to select if they are planning to be enrolled part-time or full-time.

  • Full-Time: Any undergraduate student planning to enroll in 12 or more credits
  • Part-Time: Any undergraduate student planning to enroll in less than 12 credits

If you accidentally selected full-time status or later decide to change to part-time status, you can do so by contacting the Registrar's Office.

For more information, please refer to Help Sheet and Information for Part‐Time and Full‐Time Enrollment Status .

Holds

At times students may encounter holds on their student account in myWCU. These holds can have a variety of impacts such as preventing students from being able to register for classes, order transcripts, or receive their diploma. Students can see their holds by logging into myWCU. The Alerts section will list any holds.

Alerts section on myWCU showing a student has holds

Below are the most common holds students may have that impact their student record, and what students can do to resolve them.

  • Freshmen Scheduling hold
    Message: First year students schedules are blocked.
    Impact: Students are unable to add or drop classes.
    How to remove hold: This hold is automatically removed after the start of classes. The hold cannot be removed prior to the start of classes.
  • Advisor Permission Necessary
    Message: Please see your advisor to grant access to enrollment.
    Impact: Students are unable to add or drop classes.
    How to remove hold: Students must contact their academic advisor, or academic department to remove this hold.
  • Financial Aid
    Message: Complete your Direct/Stafford loan exit counseling session at www.studentloans.gov.
    Impact: Unable to order transcripts.
    How to remove hold: Complete the exit counseling. Contact office of Financial Aid for questions.

Parent Portal

Students can use the Parent Portal to share pieces of their WCU record with parents and others. Permission to view student information is fully controlled by the student. The student is the only person who can grant others access to view their information. Students have full discretion over what pieces of information they make available to others, and have the ability to remove access at any time.

Through the Parent Portal, students currently have access to choose which of the following pieces of information are shared with others:

  • Course History (includes grades)
  • Student Grades: end of term grades
  • View addresses
  • View Class Schedule
  • View Financial Aid Awards
  • View Financial Aid Alerts

Students wishing to share their information with others can elect to do so through myWCU. Student should login to myWCU and click on the Parent Portal link under Resource Links.

Here the student will be able to elect who to delegate access to and what type of access that user should be given. For complete information on how to setup and utilize the Parent Portal please refer to the Parent Portal UPK tutorial.

If Parent Portal users need to reset forgotten password, please refer to the Forgot Password or Change Password UPK tutorial.